STUDENT RECORDS (PRIVACY ACT)

a.  Directory Information

The Family Education Rights and Privacy Act of 1974 protects the rights of students to inspect and review certain education records and prohibits the nonconsensual release of personally identifiable information for such records which is not “directory information.” Students currently enrolled at this institution may object to the release of certain categories of “directory information” pertaining to them by providing written notification to the Registrar’s Office within fourteen (14) days following the first day of classes. The categories of “directory information” at this institution are:

  • Name, campus and home address, telephone numbers, dates and attendance; and
  • Previous institutions, major field of study, degrees conferred; and
  • Past and present participation in sports and activities, physical factors (date and
  • place of birth).
  • Student class schedules are considered directory information when requested by:

Properly identified current students.
Properly identified federal, state or local investigative officials.
Parents of a dependent student.

The failure of any student to specifically object to the release of certain or all categories of “directory information” within time indicated will be interpreted as approval.

b.  Student Records

The Family Education Rights and Privacy Act of 1974 provides for additional protections related to the access of student records.   Generally, schools must have written permission from the parent or eligible student in order to release any information from a student’s education record. If a student is 18 years of age or older, only the student may grant permission for access to their records; written permission from the student is required to provide access to the student’s records even for the student’s parents.  However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):

  • School officials with legitimate educational interest
  • Other schools to which a student is transferring
  • Specified officials for audit or evaluation purposes
  • Appropriate parties in connection with financial aid to a student
  • Organizations conducting certain studies for or on behalf of the school
  • Accrediting organizations
  • To comply with a judicial order or lawfully issued subpoena
  • Appropriate officials in cases of health and safety emergencies
  • State and local authorities, within a juvenile justice system, pursuant to specific State law.