ACADEMIC PROGRESS

GRADING SYSTEM

Final grades are calculated at the end of the semester. Using your myCayuga ID and password, you may view your grades online through the myCayuga self-service information system.

Grades / Quality Points per credit hour
A 4.0 A- 3.7 B+ 3.3
B 3.0 B- 2.7 C+ 2.3
C 2.0 C- 1.7 D+ 1.3
D 1.0 D- 0.7 F 0.0
The following are not calculated in the index:
INC
W WithdrawaIncomplete (details follow)l from course without grade
R Repeated D or F grade
IR Illegal repeated grade
AUD Audit

INCOMPLETE GRADE

An Incomplete is a temporary grade given when you are unable to complete a small part of the course requirements or cannot take the final examination due to illness or other justifiable circumstances. A student requesting an Incomplete must fill out a Request for Incomplete Form, listing the valid reason for not completing all requirements and must agree to the terms and conditions set by the instructor to complete the course. This form must be completed by the last day of class. Please note: if a student has received a grade of Incomplete at the end of the semester, it will not be possible to change that grade to a “W”.

All coursework must be completed by the 20% mark of the following 15-week semester; otherwise the incomplete will be changed to F, or the default grade provided by the instructor. In rare cases for certain courses where appropriate (for example, internships that are not offered at the beginning of a semester), an additional extension may also be given until the end of the following 15 week semester upon the instructor’s approval. Please note that an F grade may result in academic probation or academic dismissal.

Incomplete grade for must be completed by
Fall semester 20% mark of the Spring semester
Spring semester 20% mark of the Fall semester
Intersession 20% mark of the Spring semester
Summer session 20% mark of the Fall semester

Students are advised to consult the Financial Aid Office if they are seeking an incomplete, since incompletes may have implications for financial aid.

MIDTERM GRADES

If your instructors choose to report D and F grades at midterm, you will be informed. This grade is for guidance purposes only and is not entered on your permanent record.

NON-CREDIT COURSE GRADES

Grades for the following non-credit courses (ENGL 049, ENGL 097, ENGL 098, MATH 070, and MATH 099) are calculated in a student’s grade point average (GPA).

ACADEMIC WARNING

If your grade point index is below 2.0 but above the probation limits listed in the following section, you are on academic warning and are not in good academic standing. This appears only on your grade report.

ACADEMIC PROBATION

You will be placed on academic probation and limited to a 12-15 credit load if the following criteria apply:

GPA Credits GPA Credits Grade Point Average
12-15 At least 1.00 and less than 1.50
16-30 At least 1.50 and less than 1.70
31-45 At least 1.70 and less than 1.90
46 or more At least 1.90 and less than 2.00

ACADEMIC DISMISSAL

A cumulative average of 2.0 (C) is one of the requirements for the associate degree or certificate. Your progress toward this goal is reviewed when you have attempted 6 or more credits; subsequent reviews take place at the end of each succeeding grading period. If you are within the following grade-point criteria you will be dismissed from the College:

Total Actual or Equivalent
GPA Credits Grade Point Average
6-11 Less than .75
12-15 Less than 1.00
16-30 Less than 1.50
31-45 Less than 1.70
46 or more Less than 1.90

NOTE: The College maintains eligibility rules for members of athletic teams and holders of major offices in various clubs.

You are classified as a second-year student if all entrance deficiencies have been removed, all freshman requirements have been passed, and at least 28 credits have been earned.

You cannot enroll in a course unless all prerequisites have been satisfied.

ACADEMIC REINSTATEMENT

If you have been academically dismissed from the College, you may file a written appeal for reinstatement with the Academic Standing Committee c/o the vice president of academic affairs. Reinstatement applications are available in the Centers for Student Engagement and Academic Advisement and the academic and student affairs office. Appeals should include any extenuating circumstances hindering your academic progress. If needed, you should contact counselors in the Centers for Student Engagement and Academic Advisement for further information or assistance. You will be notified by letter of the decision rendered by the committee.

REPEATING A COURSE

You may repeat any course in which you receive an F grade. If you receive a D or higher grade on the subsequent attempt, the latter grade will be counted in your grade point average. The F grade remains in your permanent record but is not included in your GPA.

You may repeat only once any course in which you receive a D, D- or D+ grade. If you receive a C or higher grade on the subsequent attempt, the latter grade will be counted in your grade point average. The D- or D+ grade will remain in your permanent record but will not be counted in determining your Grade Point Average. If on the subsequent attempt you receive a D+, D, D- or F grade, both grades will remain in your permanent record but only the original D or D+ will be counted in determining your grade point average.

If you repeat a course in which you earned an F grade and earn a D, D- or D+ grade the second time, you may not repeat the course again and you may be unable to complete your degree or certificate program if the course being repeated requires a C- or better grade. If you register to repeat a course in which you received a D, D- or D+ grade and receive state financial aid, you may not count the credits of the course toward full-time eligibility status.

CHANGE OF MAJOR

If you wish to change your major, request advisement and the proper forms from the Centers for Student Engagement and Academic Advisement.

MULTIPLE DEGREES

If you are interested in receiving more than one degree, you must meet with a Academic Advisor to complete a multiple degree contract. No second or third degree is granted without an approved contract on file in the Registrar’s Office. Not all multiple degree combinations are allowed, so contact the Centers for Student Engagement and Academic Advisement as early as possible. Note: A certificate will not be awarded if you have completed degree requirements in the same field.

ACADEMIC TRANSCRIPTS

A student’s signature is required for the release of your academic transcript. Transcript request forms can be obtained your myCayuga account or from the Registrar’s office. Students may also request official transcripts from their MyCayuga account. A transcript will not be released if there is a financial hold on the student’s record.