COVID-19 (NOVEL CORONAVIRUS) INFORMATION

This page includes the latest news and updates regarding COVID-19 (coronavirus) and how it affects our Cayuga Community College students and employees. Check back frequently for the latest information.

PLAN TO RESTART ON-CAMPUS ACTIVITIES AND IN-PERSON INSTRUCTION

1. REPOPULATION OF THE CAMPUS PLANNING SHOULD INCLUDE:

Capacity to Maintain Social Distancing

Reducing Density in Campus Spaces

The College will re-open in a phased approach as defined below:

June 22: Administrative employees return in a “Soft Opening” status. Screening protocols begin. Specific employees will be required to return to campus.

June 29-July 3: Administrative employees continue to report to work. Functional area supervisors and others identified by area vice presidents will begin reporting to work on campus. Screening continues.

July 6-July 10: Administrative employees continue to report to work. Functional area supervisors and others identified by area vice presidents continue reporting to work on campus. A split schedule of remote/on campus work for staff (50% MW, 50% TTH), where appropriate will commence. Employees will work alternate days. For example, unless otherwise approved, employee A will work on campus Monday and Wednesday, and remotely Tuesday and Thursday. Employee B will work on campus Tuesday and Thursday, and remotely Monday and Wednesday. Classes remain online and faculty continue with remote instruction. Screening continues.

July 13: All staff expected to work from campus. Services will continue to be offered remotely. All employees will report on campus to work every day, except when paid time off has been approved or the employee has sought and received an accommodation from Human Resources. Screening continues.

Although a Phase IV reopen date has yet to be determined, any reopening of Cayuga Community College will adhere to Phase IV guidelines outlined in Reopening New York. During Phase IV, all staff, faculty and students will be permitted to return to campus. All student services will be provided remotely and select services will be offered in person. Courses will be provided as outlined in Fall 2020 Instruction Plan.

 

Instruction Plan

Entry to campus will be reduced to one entry, which will have controlled entry, allowing for 6 feet of social distancing before entering the building. Visible markers will be used to indicate appropriate social distancing as a reminder for individuals entering the building.

Social distancing markers will be used to mark 6 feet of spacing in commonly used areas. Markers will also be used to mark where an individual should stand when being helped by clerical and reception staff.

Office spaces will be modified or reconfigured so workers are at least 6ft. apart. In cases where this is not possible, additional protection will be put in place as defined below.

Campus office and common areas, café, study areas, computer labs, and classrooms will be adjusted to reduce occupancy limits by 50% and ensure 6 feet of distancing when occupied. Non-essential common areas will remain closed at this time and signage will be posted (gym, fitness area, student lounge spaces, unused classrooms, etc.)

Arrows will be placed on hallway floors to facilitate bi-directional foot traffic.

 

Campus Events

Non-college sponsored events will be prohibited. The College will attempt to conduct all meetings and events virtually. When meetings and events must occur in person, the College will follow all federal, SUNY, state, and local guidance advising to ensure all campus events do not exceed the advisable number of people at gatherings.

 

Meeting & Business Operations

Employees should remain in their workspace except for necessary trips into the hallway.

Staff will be strongly encouraged to conduct meetings via videoconferencing when possible. Larger classroom space will be designated for meeting which must occur in person. These spaces will be set with 6ft distance seating and will be cleaned/sanitized after each use.

 

Plexiglass Barriers & Face Shields

For functional area offices which conduct business/transactions at a service counter or in cases where 6ft distancing can’t be maintained, face shields and/or plexiglass barriers will be used to provide additional protection. Area managers will be advised of the process for requesting face shield or the installation of these plexiglass structures.

 

Work Accommodation Requests

Employees will be provided information regarding the process for requesting work accommodations related to COVID-19.

 

PPE

Disposable masks will be provided to students/guests who may arrive to campus without a mask. A mask will be required to enter campus and must be used when 6 feet social distancing can’t occur or when in common spaces on campus.

For functional area offices which conduct business/transactions at a service counter, face shields and/or plexiglass will be used to provide additional protection. Area managers will be advised of the process for requesting face shield for specific employees or the installation of plexiglass barriers.

  • All employees will be required to wear masks when 6 feet social distancing can’t occur or when in common spaces on campus. Acceptable face coverings included but are not limited to cloth, surgical masks, and face shields.
  • Employees will be provided information and training regarding the appropriate use, cleaning, and disposal of face coverings based on the CDC guidance. The sharing of masks is prohibited and employees should consult the CDC website for additional information regarding the use of PPE.
  • The College will keep a supply of reusable masks that will be provided to employees upon request. There will also be a supply of disposable masks to provide to guests who may arrive to campus without appropriate face covering.

 

Screening and Testing

Daily Screening will occur at one main entry point of campus. Using a designated entry point for all employees and students who enter campus with all other entrances closed, the College will screen individuals using a symptom surveillance system. Upon entry, employees, students, and guests will be expected to respond to screening survey and consent to a thermal temperature scan. Individuals who do not pass the screening will be provided a handout with information and directed to leave campus.

  • If an employee is denied access to campus as a result of failing the screening, a copy of the screening sheet will be provided to HR.
  • If a student is denied access to campus as a result of failing the screening, a copy of the screening sheet will be provided to the Dean of Students, and Health Services.
  • If a contractor is denied access to campus as a result of failing the screening, the employer will be contacted.

The College is exploring technology solutions that allow for remote screening.

Individuals entering a campus will be recorded in a daily log and instructed to check out upon departure to ensure accurate tracking of people on campus.

Cayuga Community College will continue its collaborative approach with the Cayuga County and Oswego County Health Departments and will coordinate communication of situational updates and testing availability.  In addition, the Cayuga County Health Department will continue to respond to COVID-19 by conducting contact tracing and monitoring of quarantined individuals.  As guidance from the Governor’s Office and from the Central New York region changes, the College and the County will coordinate plans and evaluate the impact to College operations.

 

Residential Living

Cayuga Community College does not own or operate student housing. However, the College has a marketing agreement with a privately-owned management company who provides housing for Cayuga students in Lattimore Hall.
Lattimore Hall has implemented several strategies to encourage behaviors that reduce the spread of COVID-19, which are 100% aligned with the CDC’s posted Considerations for Institutions of Higher Education.

  • Staying Home or Self-Isolating when Appropriate
    • If a decision is made to have any version of in-person classes, before returning to campus, actively encourage students who have been sick with COVID-19 symptoms, tested positive for COVID-19, or have been potentially exposed to someone with COVID-19 (either through community-related exposure or international travel) to follow CDC guidance to self-isolate or stay home. Lattimore Hall staff have been in discussions with the Health Department, and they will follow their recommendation as to whether students should go home with their families or self-isolate in one of the Hall’s 1st Floor Quarantine Suites.
    • Once back on campus, educate students on when they should stay home or self-isolate in their living quarters.
      • Actively encourage students who are sick or have recently had close contact with a person with COVID-19 to stay home or in their living quarters (e.g., dorm room). Develop policies that encourage sick individuals to stay at home without fear of reprisals, and ensure students are aware of these policies. The Hall provides free WiFi to aid in virtual learning and telework options, if feasible.
      • Students should stay home when they have tested positive for or are showing symptoms of COVID-19. This is the recommendation of the CDC as ‘best practice’.  If that is not possible, Hall staff will require self-isolation in one of their 1st Floor Quarantine Suites.
      • Students who have recently had close contact with a person with COVID-19 should also stay home and monitor their health.
      • CDC’s criteria can help inform return to work/school policies:
      • If they have been sick with COVID-19
      • If they have recently had a close contact with a person with COVID-19
  • Hand Hygiene and Respiratory Etiquette
    • Recommend and reinforce handwashing with soap and water for at least 20 seconds.
      • Soap and water, as well as hand sanitizer that contains at least 60% alcohol, are provided to students.
    • Encourage students to cover coughs and sneezes with a tissue or use the inside of your elbow. Used tissues should be thrown in the trash and hands washed immediately with soap and water for at least 20 seconds.
      • Soap and water, as well as hand sanitizer that contains at least 60% alcohol, are provided to students.
  •  Cloth Face Coverings 
    • Provide, require, and reinforce use of cloth face coverings among students and staff. Face coverings should be worn as feasible and are most essential in times when physical distancing is difficult. Individuals are frequently reminded not to touch the face covering and to wash their hands frequently. Information is provided to all students and staff on proper use, removal, and washing of cloth face coverings.
      • Note: Cloth face coverings should not be placed on:
        • Anyone who has trouble breathing or is unconscious
        • Anyone who is incapacitated or otherwise unable to remove the cover without assistance
        • Cloth face coverings are meant to protect other people in case the wearer is unknowingly infected but does not have symptoms. Cloth face coverings are not surgical masks, respirators, or other medical personal protective equipment.
  • Adequate Supplies 
    • Support healthy hygiene behaviors by providing adequate supplies, including soap, hand sanitizer containing at least 60 percent alcohol, paper towels, tissues, disinfectant wipes, and cloth face coverings.
  • Signs and Messages
    • Post signs in highly visible locations (e.g., building entrances, restrooms, dining areas) that promote everyday protective measures and describe how to stop the spread of germs (such as by properly washing hands and properly wearing a cloth face covering).
    • Include messages (for example, videos) about behaviors that prevent spread of COVID-19 when communicating with students.
  • Specific Considerations for common spaces at Lattimore Hall, to prevent the spread of COVID-19
    • Cancellation of all public or non-essential group activities and events.
    • Offer alternative methods for activities and social interaction such as participation via free WiFi.
    • Arrange seating of chairs and tables to be least 6 feet (2 meters) apart during shared meals or other events.
    • Require altered schedules to reduce mixing and close contact, such as staggering meal and activity times and forming small groups that regularly participate at the same times and do not mix.
    • Minimize traffic in enclosed spaces, such as elevators and stairwells. Limited the number of individuals in an elevator at one time and designating one-directional stairwells, since there are two sets of stairwells in the building.
    • Ensure that social distancing can be maintained in shared rooms, such as television, game, or exercise rooms.
    • Make sure that shared rooms in the facility have good air flow from an air conditioner or an opened window.
    • Work with building maintenance staff to increase ventilation rates, as well as the percentage of outdoor air that circulates into the building.
    • Clean and disinfect shared areas (laundry facilities, elevators, community rooms) and frequently-touched surfaces using EPA-registered disinfectants multiple times per day, following up with Microban, which eliminates Human Coronavirus from touched surfaces for 24 -hours after application.  After each suite common space, including living room, kitchen, and bathroom, and all student rooms are fully cleaned and disinfected, we are pleased to announce that Lattimore Hall is the first student housing in the United States to announce that we are sanitizing the rooms using UV-C Light.  This proven technology was tested in a Pilot Study on the NYC Subway System and in NYC hospitals treating patients for COVID-19.
  • Considerations for specific communal rooms
    • Shared kitchens and dining rooms
      • Restrict the number of people allowed in the kitchen and dining room at one time so that everyone can stay at least 6 feet (2 meters) apart from one another.
      • People who are sick, their roommates, and those who have higher risk of severe illness from COVID-19 should eat or be fed in their room.
      • Shared dishes, drinking glasses, cups, or eating utensils are prohibited. Non-disposable food service items used should be handled with gloves and washed with dish soap and hot water or in a dishwasher. Washing hands after handling used food service items is promoted.
      • Disposal of trash from suites is done weekly by maintenance staff wearing a mask and gloves.
  • Laundry rooms
    • Maintain access and adequate supplies to laundry facilities to help prevent spread of COVID-19.
    • Restrict the number of people allowed in laundry rooms at one time to ensure everyone can stay at least 6 feet (2 meters) apart.
    • Provide disposable gloves, soap for washing hands, and household cleaners and EPA-registered disinfectants for residents and staff to clean and disinfect buttons, knobs, and handles of laundry machines, laundry baskets, and shared laundry items.
    • Newly-installed equipment will allow students to pay for washing and drying via a phone app to eliminate unnecessary touching of ATM, change machine, money, and laundry equipment.
  • Recreational areas: study lounge and activity room, and in-suite activities
    • Activity room and study lounge are closed until further notice.
    • Activities and sports (e.g., ping pong, basketball, chess) that require close contact are not recommended.
  • Shared bathrooms
    • Make sure bathrooms are continuously stocked with soap and paper towels. Hand sanitizer is also provided.
    • Provide information on how to wash hands properly.
    • Students are instructed that sinks could be an infection source, and should avoid placing toothbrushes directly on counter surfaces. Totes are recommended for personal items to limit their contact with other surfaces in the bathroom.
  • Public water fountains
    • All campus public water fountains have been closed with the exception of those with no-touch sensor-operated water dispensing systems. Disposable cup dispensers and trash cans will be placed at each of those water fountains to allow for access to water with reduced risk to contamination.

 

Operational Activity

To ensure health, safety, flexibility and academic integrity, Cayuga plans to offer at least 85% of its course sections (at least 644 of 757 sections) in formats that involve no physical presence on campus.  Only selected laboratory, developmental and gateway sections will be considered for on-campus scheduling.  These relatively few on-campus sections will be allowed to hold on campus only the specific learning activities that can transpire in no other way.  E.g., 25% of the learning activities in a biology lab section might have to be scheduled on campus while virtual laboratory simulations may suffice for the remaining 75%.  Academic advising, tutoring and other interactions among students, faculty and staff will occur electronically in most or all cases.

Class formats and modalities will make maximal use of remote options and we are ready to move all course sections and learning activities to 100% remote very quickly, as we did in March.  Through webinars, Zoom-based consultations and other remote means we will continue to offer faculty/staff development opportunities that maximize proficiency and comfort with a broad range of virtual and electronic pedagogies.  Individual faculty members are working with academic leaders and instructional specialists to address all needs for technology, personnel and other support.

Most or all of Cayuga’s online-asynchronous courses will continue in this format.  Courses formerly taught face-to-face are being converted to various online-synchronous, hybrid-synchronous, and hybrid-asynchronous modalities.

Classroom Population Density

While many classes will remain in an online format, some sections will remain on campus. The physical layouts of every classroom, laboratory, meeting room, office, corridor and stairway are being reviewed, and many modified to minimize density of occupancy.  Maximum occupancy of every space will be reduced by at least 50%.  In many cases furniture is being moved or removed while specific protocols and practices are being refined to ensure a minimum of six feet between all persons at all times.  Large assembly areas are being repurposed as low-density spread-out classrooms.  Staggered facility-scheduling will further reduce density while providing blocks of time for frequent cleaning/sanitizing. Classroom space that will not be used will be locked.

Seating charts for every class will be developed, adhered to, and preserved to support subsequent contact tracing as needed.  Similarly, attendance will be recorded in every class session.

Instructional and Research Laboratory Protocols

In addition to observing all of the precautions mentioned elsewhere in this document, we note that portions of laboratory classes that cannot be conducted remotely will maximize space between lab stations by closing some of them and spreading students out through use of additional facilities and staggered scheduling. As always, maximal safety precautions will be followed.

Restart Operations

  • The Capital Projects and Facilities Department completed the following in preparation for a re-opening.
  • Covid-19 decontamination in common areas and functional area suites and working spaces.
  • Disinfection of common areas and high touch areas
  • Deep cleaning of office areas and classrooms including the disinfection of carpets.
  • Inspection and repair of critical safety systems was completed
  • Fire and Life Safety systems were inspected, tested, and where necessary, repaired
  • Building ventilation systems were inspected, cleaned and filters changed
  • Due to lack of activity on campus, our water supply systems were flushed to ensure that your
    drinking water was free of sediment and other buildup.

 

Extracurricular activities including intramurals and student performances

Cayuga has eliminated and canceled any in-person extra-curricular activities, club-related activities, and student performances for the fall term. The College does not offer intramural sports. Any extra-curricular activities will be provided in virtual environments.

Regarding course-related activities, the following practices will generally be followed:

  • PPE will be issued to each student and faculty member who does not already have one
  • Instructions for cleaning and sanitizing instructional areas and items touched by faculty and students will be provided
  • Cleaning materials and specific instructions for cleaning will be provided
  • Social distancing guidelines will be implemented and maintained
  • During classroom instruction, faculty and students will be equipped with both face masks and face shields for identified activities that require close interaction where appropriate social distancing cannot be maintained

 

Vulnerable Populations

To allow vulnerable populations to safely participate in educational activities, the College will work to accommodate their specific circumstances.

Human resource policies will guide College actions for employees who may not feel comfortable returning to campus. Employees who seek an accommodation will be directed to contact Human Resources staff.

The CDC states that a person who has trouble breathing, is unconscious, incapacitated, or otherwise unable to remove the face mask without assistance should not wear a face mask or cloth face covering. If a person with a disability is not able to wear a face covering, the College will consider reasonable modifications to a PPE policy so that the person with the disability can participate in, or benefit from, the instruction and support offered by the College. Examples of reasonable modifications include allowing a student to wear a scarf, loose face covering, or face shield instead of a face mask, and allowing a student to interact with faculty and staff remotely, either via interactive video, phone, or email.

Educational programs governed by accreditation and licensing bodies may require individuals to provide in person activities. In such cases, social distancing will be maintained to the extent possible, and PPE will be required.

 

Hygiene, Cleaning, and Disinfection

Cayuga has established campus-wide cleaning and disinfection protocols for classrooms, restrooms, and other facilities. Hand and respiratory hygiene among all individuals on campus will be encouraged and promoted.
Regular cleaning of office spaces and general campus areas will occur on a daily basis. For areas of high touch/high traffic, disinfecting and cleaning will occur more frequently, as advised by the CDC guidelines and using CDC approved cleaning materials. Cleaning logs will be implemented and posted within each area/space to track cleaning times. Sanitization stations will be available at various locations on campus and within office areas. Computer stations will be located near disinfectant spray and/or wipe stations so individuals can clean a station before and after use.
All campus public water fountains have been closed with the exception of those with no-touch sensor-operated water dispensing systems. Disposable cup dispensers and trash cans will be placed at each of those water fountains to allow for access to water with reduced risk to contamination.

2. MONITORING INCLUDES POLICIES TO TRACK HEALTH CONDITIONS ON CAMPUS, INCLUDING:

Testing Responsibility

Cayuga Community College will continue its collaborative approach with the Cayuga County Health Department and the Oswego County Health Department and will coordinate communication of situational updates and testing availability.  In addition, these Health Departments will continue to respond to COVID-19 by conducting contact tracing and monitoring of quarantined individuals.  As guidance from the Governor’s Office and from the Central New York region changes, the College and the Counties will coordinate plans and evaluate the impact to College operations.

 

Testing Frequency and Protocols

Cayuga Community College will continue its collaborative approach with the Cayuga County Health Department and the Oswego County Health Department and will coordinate communication of situational updates and testing availability.  In addition, these Health Departments will continue to respond to COVID-19 by conducting contact tracing and monitoring of quarantined individuals.  As guidance from the Governor’s Office and from the Central New York region changes, the College and the Counties will coordinate plans and evaluate the impact to College operations.

 

Early Warning Signs

The College’s Office of Public Safety will monitor data provided by both the Oswego County and Cayuga County Health Departments to identify issues of concern or an increase on positive Covid-19 testing results. The Director of Public Safety will communicate issues of concern to College administration for changes in college protocol and college response.

The College, in consultation with local health departments, will define metrics that will serve as early warning signs that positive cases may be increasing beyond an acceptable level. The College will also work with health department staff to define methods to monitor against such metrics, including changes to negative screens, testing referrals, increases to the number of local positive cases, and feedback from the College community.

 

Tracing

Cayuga Community College has adopted the recommendations of the Oswego County Health Department and the Cayuga County Health Department for tracing and monitoring of suspected or confirmed cases of Covid-19. Cayuga Faculty will track classroom attendance during the semester in order to better trace with whom a campus community member has been in contact with. Both Cayuga and Oswego County Health Departments have assured Cayuga of their cooperation and support for tracing, monitoring and testing for suspected and confirmed cases of Covid-19.

 

Screening

Required daily screening will occur at one entry point on each campus. Using a designated entry point for all employees and students who enter campus with all other entrances closed, the College will screen individuals using a symptom surveillance system. Upon entry, employees and guests will respond to a screening survey and consent to a thermal temperature scan. Individuals who refuse or fail to pass the screening will be provided a handout with information and directed to leave campus.

  • If an employee is denied access to campus as a result of failing the screening, HR will be notified.
  • If a guest/contractor is denied access to campus as a result of failing the screening, the employer will be contacted.
  • Employees or guests who later experience COVID related symptoms while on campus should notify the scheduled screener and/or HR.

Individuals entering a campus will be recorded in a daily log and instructed to check out upon departure to ensure accurate tracking of people on campus. The College will work closely with local health departments to support contact tracing efforts.

 

3. CONTAINMENT PLANS SHOULD ADDRESS RESPONSE TO POSITIVE OR SUSPECTED CASES AS WELL AS PREVENTATIVE POLICIES AND PRACTICES, INCLUDING:

Isolation

Students will be directed to remain home when they have tested positive for, or are showing symptoms of COVID-19. This is the recommendation of the CDC as ‘best practice’.  Lattimore Hall staff will also follow CDC guidance to have students self-isolate or stay home. If that is not possible, Lattimore Hall staff will require self-isolation in one of their 1st Floor Quarantine Suites. Students who have recently had close contact with a person with COVID-19 will also be instructed to stay home and monitor their health.

The College has a food pantry on each campus. Food delivery services will be arranged for students residing in Lattimore Hall and in quarantine who cannot return home. The food pantry is currently coordinated by the College’s Coordinator of Wellness and Intervention Services, and is licensed to offer brief psychosocial support.

 

Quarantine

Although Cayuga Community College does not offer on-campus housing, it has a marketing arrangement with Lattimore Hall, a 97-bed facility for students in downtown Auburn, NY. Lattimore Hall staff have been in discussions with the Cayuga County Health Department, and will follow their recommendation as to whether students should go home with their families or self-isolate in one of their 1st Floor Quarantine Suites.

In addition, the College has a food pantry on each campus and will arrange for food delivery services for students residing in Lattimore Hall and in quarantine. The food pantry is currently coordinated by the College’s Coordinator of Wellness and Intervention Services, and is licensed to offer brief psychosocial support.

 

Students confirmed or suspected to have COVID-19

Although Cayuga does not offer on-campus housing, it’s partnership with Lattimore Hall will ensure adherence to federal, SUNY, state, and local guidelines regarding students awaiting test results and are in isolation, or have tested positive. Lattimore Hall staff will require self-isolation in one of their 1st Floor Quarantine Suites.

 

Hygiene, Cleaning, and Disinfection

Cayuga has established campus-wide cleaning and disinfection protocols for classrooms, residence halls, restrooms, dining halls and other facilities. Hand and respiratory hygiene among all individuals on campus will be encouraged and promoted.

Regular cleaning of office spaces and general campus areas will occur on a daily basis. For areas of high touch/high traffic, disinfecting and cleaning will occur more frequently, as advised by the CDC guidelines and using CDC approved cleaning materials. Cleaning logs will be implemented and posted within each area/space to track cleaning times. Sanitization stations will be available at various locations on campus and within office areas. Computer stations will be located near disinfectant spray and/or wipe stations so individuals can clean a station before and after use.

Disinfecting and cleaning will occur immediately upon notification of exposed areas.

Lattimore Hall staff have outlined specific procedures for cleaning and disinfecting exposed areas and for notifying residents and College staff.

 

Communication

The College utilizes its email system, Blackboard learning platform, web presence, RAVE Alert system, AdmitHub texting service, and media outlets to communicate plans and share protocols and safety measures taken by the College. Recently, an email was sent to all employees with the College’s Safety plan and a comprehensive list of frequently asked questions and answers related to our COVID-19 planning.

 

4. RETURN TO REMOTE OPERATIONS (“SHUTDOWN”) INCLUDES CONTINGENCY PLANS FOR RAMPING DOWN AND/OR CLOSING THE CAMPUS, INCLUDING:

Operational Activity

The College has implemented a continuity of operations plan with functional area-specific plans to move operations off campus. Each functional area has developed staffing, communication, and operational plans which allow for full operational capability to be conducted remotely. Plans to monitor campus critical systems (water, HVAC, wildlife,) have been fully developed and tested. The College has also developed security and access plans for campus facilities to restrict access to campus buildings. Those plans allow for tracing where on campus people have entered to allow for additional cleaning measures.

 

Move-Out

Cayuga administration and staff will work closely with Lattimore Hall staff to ensure safe departures for residents, and will make alternate arrangements for students who may not be able to depart campus quickly.

 

Communication

The College utilizes its email system, Blackboard learning platform, web presence, RAVE Alert system, AdmitHub texting service, and media outlets to communicate plans and share protocols and safety measures taken by the College. Recently, an email was sent to all employees with the College’s Safety plan and a comprehensive list of frequently asked questions and answers related to our COVID-19 planning.

WEDNESDAY, MAY 6

SPRING 2020 GRADING OPTIONS FAQ

Due to the disruption and uncertainty caused by the COVID-19 pandemic this spring, Cayuga students now have an additional grade reporting option. For SPRING 2020 ONLY, students have the option (after faculty have given a final course grade) of CHANGING HOW FINAL GRADES ARE REPORTED on their academic transcript for any Spring 2020 course to PASS/NO PASS.

What are my options as a student this spring?

Faculty will give you a STANDARD final letter grade in the course. If YOU ARE SATISFIED with your final standard letter grade (A-F), NO FURTHER ACTION IS NEEDED.

If you wish to modify how your final grade is reflected on your academic transcript, you can REQUEST A PASS/NO PASS GRADE. A PASS grade will show as “P” with the grade you received from your instructor.

EXAMPLE: If your FINAL GRADE was a D-, you could request that your FINAL GRADE be reported on your academic transcript as a PASS D– (PD-). Any “P” grade WILL NOT COUNT in your grade point average. The grades convert to the following:

Standard Final Grade Pass/No Pass Grade Option Quality Points for Standard Grade
A PA 4
A- PA- 3.7
B+ PB+ 3.3
B PB 3.0
B- PB- 2.7
C+ PC+ 2.3
C PC 2.0
C- PC- 1.7
D+ PD+ 1.3
D PD 1.0
D- PD- 0.7
F NP 0.0

Can a faculty member give every student in their course a PASS/NO PASS grade?

In highly unusual circumstances, a faculty member may choose to give EVERY STUDENT IN THEIR COURSE A PASS/NO PASS grade. However, in MOST cases, instructors will give a standard letter grade. It will be up to you to decide whether you wish to change that grade to a PASS/NO PASS grade.

Will I still earn credit for the course if I choose a PASS/NO PASS option?

Yes. Any Pass/No Pass grade that is PD- or higher earns college credit. An “NP” grade DOES NOT earn college credit.

Will a PASS/NO PASS grade affect my grade point average (GPA)?

No. A PASS/ NO PASS grade will earn college credit, BUT it will not be used to calculate your grade point average at Cayuga. Choosing the PASS/NO PASS option will not impact your GPA.

Why should I consider changing how my final course grade is reported as PASS/NO PASS on my academic transcript?

Choosing the PASS/NO PASS option may benefit students concerned about the adverse impact a poor standard grade would have on their grade point average.

What are the potential disadvantages of choosing a PASS/NO PASS?

A PASS/NO PASS grade may impact:

  • Meeting institutional GPA requirements for graduation
  • Meeting satisfactory academic progress
  • Meeting minimum grade requirements for particular courses and programs
  • The ability to transfer college credit and other SUNY transfer plans
  • Eligibility for undergraduate admissions, academic scholarships and other purposes external to Cayuga
  • Licensure/certification-qualifying programs

When will PASS/NO PASS be available?

It will be available beginning the afternoon of Tuesday, May 19, 2020, in myCayuga. There is no deadline for submitting a change to PASS/NO PASS or reverting back to a standard letter grade.

Will PASS/NO PASS affect my Financial Aid?

If you received federal or state financial aid and elect to change courses to PASS/NO PASS, your financial aid might be impacted for the current or future semester(s). We strongly encourage you to contact Financial Services via email financialservices@cayuga-cc.edu, or by calling 315-294-8470. Staff will review your request and determine what impact, if any, your PASS/NO PASS request has on your financial aid.

How do I change a final course grade to PASS/NO PASS?

Beginning the afternoon of May 19, 2020:

  • Log into your myCayuga account
  • Select Student Services
  • Click PASS/NO PASS – Return to A-F Grading Request Form

Can I change my mind later if I decide I want to take the class PASS/NO PASS?

Yes. The form will be available in myCayuga for changes to continue. There is no deadline for submitting a change to PASS/NO PASS or reverting back to a standard letter grade.

I’m graduating in May. Is there a deadline to change a final standard letter grade to PASS/NO PASS?

While there is no deadline, if you are a May 2020 graduate, you should make the change by June 1, 2020. After June 1, your June 1 grade point average will be used to determine your Latin Honors (Cum Laude, Magna Cum Laude, Summa Cum Laude), scholarship considerations, etc. Once a student is awarded a degree, Latin Honors are final and will not be re-calculated based on subsequent grade changes.

I received a WF. Can I change that grade?

No. A WF (Withdrawn Failing) grade cannot be converted to PASS/NO PASS.

What happens if my instructor gives me an Incomplete for a Spring 2020 course?

A grade of Incomplete for a spring 2020 course will revert to NP (instead of the usual F) at the end of October when spring registration opens IF a student does not complete the course successfully. In cases where students need to resolve Incompletes by making-up missed lectures or labs, faculty can ask the Registrar to extend this deadline. Fortunately, for purposes of financial aid eligibility, an Incomplete converted to any passing standard letter grade is considered a completed course.

Can I change a standard letter grade to PASS/NO PASS for just one course, or do I have to do it for all my courses in Spring 2020?

You can select PASS/NO PASS for any or all of your spring 2020 courses.

Is there a limit on the number of courses or credits I can change to PASS/NO PASS?

There is NO LIMIT on the number of Spring 2020 courses or standard letter grades you can change to PASS/NO PASS.

Can I change standard letter grades for courses taken in previous or future semesters?

No. At this time, only Spring 2020 courses can be changed to PASS/NO PASS.

Can my decision to change a standard letter grade to PASS/NO PASS be reversed?

Yes. You can log into your myCayuga account and request the course be changed back to a standard letter grade (A-F).

  • Log into your myCayuga account
  • Select Student Services.
  • Click on PASS/NO PASS – Return to A-F Grading Request Form

Should I consult with anyone before changing my grade to PASS/NO PASS?

Consult your faculty advisor, student success advocate, or any other college resource with whom you regularly work on issues related to registration, repeating coursework, minimum passing grades or academic standing. You are responsible for doing due diligence to be fully aware of the implications of your decision to convert a standard letter grade to PASS/NO PASS.

  • Any student receiving Financial Aid should speak to Financial Services regarding the impact on your aid.
  • If you are a student athlete, speak with a coach regarding the impact on your athletic eligibility.
  • If you are a matriculated student, speak with your faculty advisor or student success advocate.
  • If you plan to transfer, contact the transfer institution.
  • If you are a Cayuga student and not in a degree program, contact the Registrar’s Office.

I want final course grades to raise my GPA for graduation.

If you want final course grades to meet GPA requirements for graduation or because you want to improve your overall GPA, it may be best to keep your standard letter grades. Consult with your faculty advisor or student success advocate before choosing an option.

I am repeating a course this semester and want to choose a PASS/NO PASS grade.

Cayuga’s repeat course policy applies to the newest grade earned in a course to a student’s GPA and excludes the previous course attempt. If, for example, a student failed ENGL-101 last semester and repeats ENGL-101 in Spring 2020, the F grade would be removed from the GPA calculation, and credit will be granted for the Pass (P) in Spring 2020. A P does not factor into the GPA, but the F would be removed from the GPA calculation.

Will the PASS/NO PASS grade meet prerequisites for a future course?

Prerequisite grades will be enforced based on the original standard letter grade earned. If, for example, a course has a prerequisite of C- or better, and a student earned a standard letter grade of D- before changing to a PASS/NO PASS grade of PD-, that student would not meet the course prerequisite grade and would need to repeat the course and earn the appropriate minimum standard letter grade to advance to the next course in the sequence.

Will a PASS/NO PASS grade transfer to another college/university?

Transfer credit policies are different for each institution. If you plan to transfer any Spring 2020 coursework, contact the transfer institution to see how they will evaluate any Pass (P) grades earned this semester.

Will my decision to choose PASS/NO PASS impact my status on the Dean’s List?

No designations will be made for Dean’s List, Provost’s List, or President’s List. A notation will be placed on all academic transcripts indicating that these designations have been eliminated for spring 2020.

Will my decision to choose PASS/NO PASS impact my academic standing?

Decisions about academic probation, academic warning, and academic dismissal will NOT be made this spring. A notation will be placed on all academic transcripts indicating that these designations have been eliminated for Spring 2020.

Questions?

Contact the Registrar’s Office via email at registrar@cayuga-cc.edu.

THURSDAY, APRIL 23

CAYUGA INSTITUTES PASS/NO PASS GRADING GUIDELINES FOR SPRING 2020

For the Spring 2020 semester only, Cayuga Community College is instituting an option for students or instructors to convert traditional letter grades to Pass/No Pass. This new option acknowledges that this semester’s substantial changes may have impacted students’ coursework.

Details on this option are listed below. Students are encouraged to discuss this option with their professors, advisor and Cayuga’s Financial Services staff before making any decisions.

Pass/No Pass Course Options:

  1. Faculty may award traditional letter-grades and Incompletes as usual. For spring 2020, traditional letter-grades can easily be converted to Pass or No Pass (P/NP) when submitted by a student or instructor. Students will have the opportunity to submit the request via myCayuga.
  2. A grade of Pass (P) is equivalent to a D- or higher. When a grade is converted to P the Registrar’s Office will retain the original letter-grade while noting the conversion. For example, a grade of “P(C+)” will appear on the transcript of a student whose grade of C+ is converted to P. This will safeguard important options for transfer, scholarships, etc.
  3.  Grades of Pass (P) will not impact a student’s Grade Point Average. Nor will a grade of No Pass (NP). However, a grade of NP could impact financial aid for some students.
  4. Please note that rather than shifting all spring 2020 courses to P/NP, discretion is being retained for students, faculty and advisors to weigh such factors as:
    1. A student may need GPA-impacting course grades to meet graduation requirements;
    2. A student may need GPA-impacting course grades to demonstrate satisfactory academic progress for financial aid purposes;
    3. Students’ transfer or post-graduation plans could be impacted;
    4. For some programs, licensure/certification or specialized accreditation may carry pertinent grading restrictions.
  5. For spring 2020, there will be no limit on the number of courses or credits a student can take Pass/No Pass. Adjustments to cumulative limits applicable to all semesters of a student’s time with Cayuga are under consideration.
  6. As always, students should work with faculty to resolve Incompletes as soon as practical. A grade of Incomplete for a spring 2020 course will revert to NP (instead of the usual F) on October 30th when spring registration opens. In cases where students need to resolve Incompletes by making-up missed lectures or labs, faculty can ask the Registrar to extend this deadline. Fortunately, for purposes of financial aid eligibility, an Incomplete that is converted to any passing grade is considered a completed course.
  7. For spring 2020, no designations will be made for Dean’s List, Provost’s List, President’s List, academic probation, academic warning or academic dismissal. A notation will be made on all transcripts indicating these designations have been eliminated for spring 2020.
  8. Proposals to change existing minimum grade requirements for individual courses or programs are invited from Academic Divisions.

THURSDAY, APRIL 16

INFORMATION ON OUR 2020 SUMMER TERM
As our spring semester continues in a distance learning environment, I’m sure many of you have questions about when our campuses will re-open and the format for courses in our 2020 summer term.

To ensure the health and safety of our college community, all spring semester courses and support services will remain in a distance learning format through the end of the semester. The use of a remote environment has been successful, and completing the semester in this format will avoid further disruption to your courses while still guaranteeing access to support services.

As I’m sure many of you are aware, registration for our 2020 summer courses is now open. With continued uncertainty due to the coronavirus, summer courses and support services will remain in a distance learning format through the summer term. This decision will not impact the number and variety of courses offered this summer. This early decision to continue with our current distance learning structure will assist you in planning for any summer courses.

Please stay safe, and I wish you continued success as you complete your spring semester. I encourage you to contact your professors or our support staff with any questions you may have.

MONDAY, MARCH 23

CAYUGA CAMPUSES IN AUBURN AND FULTON WILL BE CLOSED AS OF FRIDAY, MARCH 20, 2020

As our college community responds to the coronavirus (COVID-19), I applaud all of you for your continued dedication to your academic goals. It is not easy to remain focused during this rapidly changing situation, but your commitment is inspirational. Our faculty and staff are working diligently to ensure that you have the support you need and that your questions are answered. We will continue to do so in the days and weeks ahead.

As you may already know, today, New York Governor Andrew Cuomo announced that all non-essential employees must remain at home due to the coronavirus (COVID-19).

As a result of the order and our own concern for the health and safety of our students and staff, Cayuga campuses in Auburn and Fulton will be closed as of 5 p.m. Friday, March 20, 2020.

What does this mean for you?

  • All courses will now be in a distance learning format. Please direct questions related to your courses or distance learning to your professors.
  • All student support services are still available during normal business hours, but they are now only available remotely. You can reach these services by phone, email or online.
  • We will send a college resource guide to help you through this time. It will be posted online and will be emailed to you in the coming days. Please save this guide and reference it as needed.
  • If you need any computer or technical support, please contact: helpdesk@cayuga-cc.edu
  • Continue to monitor your Cayuga email for updates, and sign-up for RAVE, our campus alert system.
  • Until further notice, you won’t be able to access campus. We know this may be inconvenient, but it is the best way we can ensure your health and safety and the well-being of our entire college community.

Over the past several weeks, the changes in our communities have been remarkable, but so has the spirit of our college community. Despite changes to your classes and in your everyday lives, you haven’t wavered in your commitment to your future, just as our faculty and staff haven’t altered their determination to support you. Moving forward, I encourage you to remain focused on your health and academic goals. Please stay safe, and we will share more information with you as it becomes available.

THURSDAY, MARCH 19

AN UPDATE TO STUDENTS REGARDING ACCESS TO CAMPUS

I know the past several weeks have presented unfortunate challenges for all of us, but especially for you as continue your academic journey. The dedicated staff and faculty at Cayuga Community College have worked tirelessly to make this transition as easy as possible for you. I applaud all of you for your commitment to your classes during this stressful time.

To ensure your health and to best help your academic pursuits, the following plan outlines campus accessibility and online support services as of 8 a.m. Friday, March 20, 2020. This plan will be in effect until further notice:

Course Information

  • Most courses have shifted to a distance learning format. If you have any questions about your courses, you should direct them to your professor.
  • If you are unsure if your class is continuing to meet in-person, you should direct questions to your professor.
  • You should closely monitor your Cayuga email account for updates. You should also sign-up for a RAVE account to receive campus alerts.

Campus Access

  • Both campuses are open. While support services have shifted to virtual systems, computer and library support services will continue.
  • The main entrances on both campuses will be the only available entrances.
  • Campuses are only accessible for students and staff.

Resources

  • The library on the Auburn Campus and the computer lab in Room F161 on the Fulton Campus will remain open from 8 a.m. to 4:30 p.m. from Monday to Friday. They will be closed Sundays.
  • Remote library reference services will be available 8 a.m. to 7:30 p.m. Monday through Thursday; 8 a.m. to 4:30 p.m. Friday; and noon to 4 p.m. Sunday.
  • Online services have been expanded to support your academic needs and any other concerns you may have. The Auburn library and the Fulton computer lab will become the primary locations for comprehensive student services. In addition to computer labs and other services, phones are available to help you access services that are operating remotely.
  • Aside from the Auburn Campus library, the Fulton computer lab, and the Public Safety and Facilities departments, all other student service offices have shifted services to an online, remote format. Additional information on these online resources will be shared soon with you.
  • Help Desk support staff is available Monday-Friday from 8am-4:30pm.
  • Public Safety will remain open to issue student IDs. You will need a student ID to use the Auburn library and Fulton computer lab.

Cleaning and Safety Standards

  • If you are ill, please remain home, contact your professor and continue to access services remotely.
  • Cleaning standards across both campuses will continue at an increased level.
  • Certain cleaning materials, such as sanitizing wipes, will be available to facilitate cleaning computers and phones after use.
  • Social distancing in all situations is required.

This plan, which will be adjusted if needed, allows us to institute social distancing standards to ensure the well-being of our college community. To further ensure the health and safety of our students and staff, we will continue to monitor COVID-19 developments, and will rely on guidance from local, state and public health officials to inform all future decisions. Any additional information will be shared as it is available.

I understand this situation is difficult for all of us. Please know that everyone at Cayuga supports you. We are here to listen to your concerns, answer your questions, and help you in any way possible.

TUESDAY, MARCH 17

AN UPDATE TO STUDENTS REGARDING ACCELERATING OUR TIMELINE TO SHIFT MOST COURSES TO A DISTANCE LEARNING MODEL

Cayuga Community College remains committed to ensuring the health and well-being of our college community as we respond to the coronavirus (COVID-19). We realize this is a stressful situation, and we are focused on keeping you safe and helping you succeed as we transition most courses to a distance learning format.

Given the evolving nature of this situation, we are accelerating our timeline to shift most courses to a distance learning model. Courses should transition to distance learning as of today, March 17, 2020. Our faculty and staff are dedicated to helping you with this change, and we know many faculty have already shifted classes to distance learning. Please rely on your professors and our support services for guidance during this time.

While most classes have already shifted to distance learning, other aspects of our plan to help you continue your academic path remain the same. We will continue practicing enhanced disinfection standards on both campuses. Both campuses continue to be open, and support services continue to be available. You can access both campuses. We are establishing a system allowing you to access our support services remotely. We will send more information about accessing these services as it becomes available.

Please continue to monitor your Cayuga email account, and we encourage you to sign-up for communications through RAVE, our campus alert system.

We know this is a fluid situation that is rapidly changing. That uncertainty creates challenges for all of us. We are here to listen and to help you succeed. Our dedication to you has not changed. Feel free to ask any questions of our faculty or support services. As more information becomes available, we will provide you with additional updates.

SUNDAY, MARCH 15

AN UPDATE TO STUDENTS FROM DR. BRIAN DURANT, PRESIDENT OF CAYUGA COMMUNITY COLLEGE

Cayuga Community College continues to prioritize the health and safety of our college community as our region responds to the coronavirus (COVID-19). The well-being of our students and staff will always be our primary responsibility.

As some of you may know, Saturday, March 14, a state of emergency was declared in Cayuga County in response to COVID-19. A similar order was issued on Sunday, March 15, for Oswego County. These orders included the cancellation of classes and extracurricular activities for Cayuga and Oswego County K-12 school districts.

Cayuga Community College remains open, and classes continue in their current schedule and format through Thursday, March 19, 2020. On Friday, March 20, most courses will transition to a distance learning format.

Your professors will provide guidance and information to help you with this change. We encourage you to contact them with any questions.

Both campuses remain open, and you will have access to them as needed. In-person support services will continue to be available as you complete your courses remotely.

We are continuing enhanced cleaning practices at both campuses, and we encourage you to continue best prevention measures to protect yourself and those around you. If you are feeling ill, please stay home and contact your professors to advise them of your absence and to stay current with your coursework.

Please know that all decisions at Cayuga Community College will be made in the best interests of the health and safety of our college community. We will continue to review COVID-19 developments and share additional information as it becomes available. Please monitor your Cayuga email for updates.

For more information about COVID-19, please visit the Centers for Disease Control and Prevention or the World Health Organization.

Finally, although the transition to a distance learning format may pose unique and unexpected challenges, please know that Cayuga faculty and staff are committed to helping you navigate this new reality. Don’t give up. Check email and the College website regularly, reach out to College staff for assistance, stay in contact with your instructors, call the Help Desk if you have trouble with technology, and stay positive.

THURSDAY, MARCH 12

AN UPDATE TO STUDENTS FROM DR. BRIAN DURANT, PRESIDENT OF CAYUGA COMMUNITY COLLEGE

As Cayuga Community College continues to respond to the coronavirus (COVID-19), please know the health and safety of all students and the greater college community are principal factors in every decision we make. We continue to work with local, state, and SUNY leaders and public health officials to take all necessary steps to ensure the well-being of everyone at Cayuga. This is a responsibility we do not take lightly. Measures to prevent the spread of any viruses continue on both campuses. We have already instituted enhanced cleaning protocols to disinfect for viruses, and we urge you to continue personal best health practices to protect yourselves and those around you.

As many of you are aware, Gov. Cuomo announced Wednesday that SUNY would be moving to distance learning courses next week. Our college leadership had already started designing plans in response to this possibility, and we believe our plan continues to prioritize your safety while helping you achieve your academic goals and ensures you have the support services you deserve.

You should continue attending your courses in their current scheduling and formatting through March 19. As of the morning of March 20, 2020:

  • Most classes on both campuses will become distance learning courses. You will receive specific information and guidance about your courses from your professors. If you are unfamiliar with the distance learning format, your professors can provide you with more information.
  • There will be exceptions allowing certain classes that require hands-on learning, such as labs and art courses, to continue in-person.
  • We will continue to communicate with students through your Cayuga email accounts.
  • While the majority of courses will be shifting to distance learning, the college is not closing. Both campuses will remain open, and all in-person support services will still be available to you. You can access both campuses as needed.

At this time, the following will continue:

  • Athletics;
  • Childcare;
  • PTECH courses;
  • K-12 offerings;

Internships and practicums can continue unless there is a potential safety risk for students.

We will review other on-campus events – college-sponsored or otherwise – on a case-by-case basis to determine if cancellation is in the best interest of the health and safety of our community.

We know the current situation can create challenges and uncertainty. We will continue to review COVID-19 developments and will rely on the guidance from local, state, SUNY and public health officials to help inform future decisions. These decisions will always be made in the best interest of your health and safety. We encourage you to continue practicing preventative measures to protect yourself and the community best. If you are feeling ill, please stay home and contact your professors to advise them of your absence and to stay current with your coursework.

Listed below are additional resources from the Centers for Disease Control and the World Health Organization that provide information about the coronavirus, including every-day best prevention methods.

This is an evolving situation that we will be addressing in future communications as more information becomes available. Please regularly monitor your Cayuga email accounts, and please sign up for RAVE Campus Alerts, which you can do by following the instructions at:

STUDENT RESOURCES

Last Updated: 03-25-2020

We know this a complicated time for our students, as you deal with the community-wide stress of the coronavirus (COVID-19) and transition to accessing all your courses and support services remotely. We want to help.

Below you will find a resource guide with contact information for college departments, as well as helpful links providing you greater information about the staff and support services available through these departments. Take advantage of these services whenever you need their help.

Remember that all Cayuga courses and support services are available online until further notice. While we know this may be inconvenient, and new for many students, this is the best way to keep you safe and healthy.

We will continue to prioritize your needs and your success in this new format. Please don’t hesitate to contact any of these departments, or your professors, if you need any assistance.

ADMISSIONS OFFICE

Email: admissions@cayuga-cc.edu
Auburn: 315-294-8541
Fulton: 315-593-9303
https://www.cayuga-cc.edu/admissions/

ALUMNI OFFICE

Email: alumni@cayuga-cc.edu
315-294-8524
https://www.cayuga-cc.edu/giving/alumni/

ATHLETICS OFFICE

Email: liddell@cayuga-cc.edu
315-294-8625
https://www.cayugaspartans.com

BOOKSTORE

Auburn: sm8041@bncollege.com
Fulton: sm8042@bncollege.com
315-294-8686
https://www.cayuga-cc.edu/students/bookstore/

CENTER FOR ACADEMIC SUCCESS

Email: gambrell@cayuga-cc.edu
Auburn: 315-294-8593
Fulton: 315-593-9328
https://www.cayuga-cc.edu/cas/

CENTERS FOR STUDENT ENGAGEMENT AND ACADEMIC ADVISEMENT

Auburn: 315-294-8523
Fulton: 315-593-9394
https://www.cayuga-cc.edu/students/services/student-engagement/

COMMUNITY EDUCATION & WORKFORCE DEVELOPMENT

Email: carla.deshaw@cayuga-cc.edu
315-294-8841
https://www.cayuga-cc.edu/community/

FINANCIAL SERVICES

Email: financialservices@cayuga-cc.edu
315-294-8470
https://www.cayuga-cc.edu/financial-aid/

COLLEGE FOUNDATION

Email: foundation@cayuga-cc.edu
315-294-8627
https://www.cayuga-cc.edu/giving/college-foundation/

HEALTH SERVICES

Email: wilson@cayuga-cc.edu
315-294-8503
https://www.cayuga-cc.edu/students/services/health-services/

HELP DESK

Email: helpdesk@cayuga-cc.edu
315-294-8568
https://www.cayuga-cc.edu/it/

LIBRARY

Email: cay_ref@cayuga-cc.edu
Auburn: 315-294-8596
Fulton: 315-593-9319
https://www.cayuga-cc.edu/library/
Research assistance is available through the chat service from Monday to Thursday, 8 a.m. to 7:30 p.m.; Friday, 8 a.m. to 4:30 p.m.; Sunday, noon to 4 p.m.

PUBLIC SAFETY

Auburn: 315-294-8461
Fulton: 315-593-9367
https://www.cayuga-cc.edu/public-safety/

REGISTRAR’S OFFICE

Email: registrar@cayuga-cc.edu
Auburn: 315-294-8518
Fulton: 315-593-9395
https://www.cayuga-cc.edu/students/services/registrar/

STAY UP TO DATE

Last Updated: 07-02-2020

To receive important communications from the College, sign up for the Rave Alert System. This notification system notifies Cayuga employees of possible emergencies and coronavirus updates. In addition, check your employee email frequently.

EMPLOYEE RESOURCES

PLAN TO RESTART ON-CAMPUS ACTIVITIES AND IN-PERSON INSTRUCTION

1. REPOPULATION OF THE CAMPUS PLANNING SHOULD INCLUDE:

Capacity to Maintain Social Distancing

Reducing Density in Campus Spaces

The College will re-open in a phased approach as defined below:

June 22: Administrative employees return in a “Soft Opening” status. Screening protocols begin. Specific employees will be required to return to campus.

June 29-July 3: Administrative employees continue to report to work. Functional area supervisors and others identified by area vice presidents will begin reporting to work on campus. Screening continues.

July 6-July 10: Administrative employees continue to report to work. Functional area supervisors and others identified by area vice presidents continue reporting to work on campus. A split schedule of remote/on campus work for staff (50% MW, 50% TTH), where appropriate will commence. Employees will work alternate days. For example, unless otherwise approved, employee A will work on campus Monday and Wednesday, and remotely Tuesday and Thursday. Employee B will work on campus Tuesday and Thursday, and remotely Monday and Wednesday. Classes remain online and faculty continue with remote instruction. Screening continues.

July 13: All staff expected to work from campus. Services will continue to be offered remotely. All employees will report on campus to work every day, except when paid time off has been approved or the employee has sought and received an accommodation from Human Resources. Screening continues.

Although a Phase IV reopen date has yet to be determined, any reopening of Cayuga Community College will adhere to Phase IV guidelines outlined in Reopening New York. During Phase IV, all staff, faculty and students will be permitted to return to campus. All student services will be provided remotely and select services will be offered in person. Courses will be provided as outlined in Fall 2020 Instruction Plan.

 

Instruction Plan

Entry to campus will be reduced to one entry, which will have controlled entry, allowing for 6 feet of social distancing before entering the building. Visible markers will be used to indicate appropriate social distancing as a reminder for individuals entering the building.

Social distancing markers will be used to mark 6 feet of spacing in commonly used areas. Markers will also be used to mark where an individual should stand when being helped by clerical and reception staff.

Office spaces will be modified or reconfigured so workers are at least 6ft. apart. In cases where this is not possible, additional protection will be put in place as defined below.

Campus office and common areas, café, study areas, computer labs, and classrooms will be adjusted to reduce occupancy limits by 50% and ensure 6 feet of distancing when occupied. Non-essential common areas will remain closed at this time and signage will be posted (gym, fitness area, student lounge spaces, unused classrooms, etc.)

Arrows will be placed on hallway floors to facilitate bi-directional foot traffic.

 

Campus Events

Non-college sponsored events will be prohibited. The College will attempt to conduct all meetings and events virtually. When meetings and events must occur in person, the College will follow all federal, SUNY, state, and local guidance advising to ensure all campus events do not exceed the advisable number of people at gatherings.

 

Meeting & Business Operations

Employees should remain in their workspace except for necessary trips into the hallway.

Staff will be strongly encouraged to conduct meetings via videoconferencing when possible. Larger classroom space will be designated for meeting which must occur in person. These spaces will be set with 6ft distance seating and will be cleaned/sanitized after each use.

 

Plexiglass Barriers & Face Shields

For functional area offices which conduct business/transactions at a service counter or in cases where 6ft distancing can’t be maintained, face shields and/or plexiglass barriers will be used to provide additional protection. Area managers will be advised of the process for requesting face shield or the installation of these plexiglass structures.

 

Work Accommodation Requests

Employees will be provided information regarding the process for requesting work accommodations related to COVID-19.

 

PPE

Disposable masks will be provided to students/guests who may arrive to campus without a mask. A mask will be required to enter campus and must be used when 6 feet social distancing can’t occur or when in common spaces on campus.

For functional area offices which conduct business/transactions at a service counter, face shields and/or plexiglass will be used to provide additional protection. Area managers will be advised of the process for requesting face shield for specific employees or the installation of plexiglass barriers.

  • All employees will be required to wear masks when 6 feet social distancing can’t occur or when in common spaces on campus. Acceptable face coverings included but are not limited to cloth, surgical masks, and face shields.
  • Employees will be provided information and training regarding the appropriate use, cleaning, and disposal of face coverings based on the CDC guidance. The sharing of masks is prohibited and employees should consult the CDC website for additional information regarding the use of PPE.
  • The College will keep a supply of reusable masks that will be provided to employees upon request. There will also be a supply of disposable masks to provide to guests who may arrive to campus without appropriate face covering.

 

Screening and Testing

Daily Screening will occur at one main entry point of campus. Using a designated entry point for all employees and students who enter campus with all other entrances closed, the College will screen individuals using a symptom surveillance system. Upon entry, employees, students, and guests will be expected to respond to screening survey and consent to a thermal temperature scan. Individuals who do not pass the screening will be provided a handout with information and directed to leave campus.

  • If an employee is denied access to campus as a result of failing the screening, a copy of the screening sheet will be provided to HR.
  • If a student is denied access to campus as a result of failing the screening, a copy of the screening sheet will be provided to the Dean of Students, and Health Services.
  • If a contractor is denied access to campus as a result of failing the screening, the employer will be contacted.

The College is exploring technology solutions that allow for remote screening.

Individuals entering a campus will be recorded in a daily log and instructed to check out upon departure to ensure accurate tracking of people on campus.

Cayuga Community College will continue its collaborative approach with the Cayuga County and Oswego County Health Departments and will coordinate communication of situational updates and testing availability.  In addition, the Cayuga County Health Department will continue to respond to COVID-19 by conducting contact tracing and monitoring of quarantined individuals.  As guidance from the Governor’s Office and from the Central New York region changes, the College and the County will coordinate plans and evaluate the impact to College operations.

 

Residential Living

Cayuga Community College does not own or operate student housing. However, the College has a marketing agreement with a privately-owned management company who provides housing for Cayuga students in Lattimore Hall.
Lattimore Hall has implemented several strategies to encourage behaviors that reduce the spread of COVID-19, which are 100% aligned with the CDC’s posted Considerations for Institutions of Higher Education.

  • Staying Home or Self-Isolating when Appropriate
    • If a decision is made to have any version of in-person classes, before returning to campus, actively encourage students who have been sick with COVID-19 symptoms, tested positive for COVID-19, or have been potentially exposed to someone with COVID-19 (either through community-related exposure or international travel) to follow CDC guidance to self-isolate or stay home. Lattimore Hall staff have been in discussions with the Health Department, and they will follow their recommendation as to whether students should go home with their families or self-isolate in one of the Hall’s 1st Floor Quarantine Suites.
    • Once back on campus, educate students on when they should stay home or self-isolate in their living quarters.
      • Actively encourage students who are sick or have recently had close contact with a person with COVID-19 to stay home or in their living quarters (e.g., dorm room). Develop policies that encourage sick individuals to stay at home without fear of reprisals, and ensure students are aware of these policies. The Hall provides free WiFi to aid in virtual learning and telework options, if feasible.
      • Students should stay home when they have tested positive for or are showing symptoms of COVID-19. This is the recommendation of the CDC as ‘best practice’.  If that is not possible, Hall staff will require self-isolation in one of their 1st Floor Quarantine Suites.
      • Students who have recently had close contact with a person with COVID-19 should also stay home and monitor their health.
      • CDC’s criteria can help inform return to work/school policies:
      • If they have been sick with COVID-19
      • If they have recently had a close contact with a person with COVID-19
  • Hand Hygiene and Respiratory Etiquette
    • Recommend and reinforce handwashing with soap and water for at least 20 seconds.
      • Soap and water, as well as hand sanitizer that contains at least 60% alcohol, are provided to students.
    • Encourage students to cover coughs and sneezes with a tissue or use the inside of your elbow. Used tissues should be thrown in the trash and hands washed immediately with soap and water for at least 20 seconds.
      • Soap and water, as well as hand sanitizer that contains at least 60% alcohol, are provided to students.
  •  Cloth Face Coverings 
    • Provide, require, and reinforce use of cloth face coverings among students and staff. Face coverings should be worn as feasible and are most essential in times when physical distancing is difficult. Individuals are frequently reminded not to touch the face covering and to wash their hands frequently. Information is provided to all students and staff on proper use, removal, and washing of cloth face coverings.
      • Note: Cloth face coverings should not be placed on:
        • Anyone who has trouble breathing or is unconscious
        • Anyone who is incapacitated or otherwise unable to remove the cover without assistance
        • Cloth face coverings are meant to protect other people in case the wearer is unknowingly infected but does not have symptoms. Cloth face coverings are not surgical masks, respirators, or other medical personal protective equipment.
  • Adequate Supplies 
    • Support healthy hygiene behaviors by providing adequate supplies, including soap, hand sanitizer containing at least 60 percent alcohol, paper towels, tissues, disinfectant wipes, and cloth face coverings.
  • Signs and Messages
    • Post signs in highly visible locations (e.g., building entrances, restrooms, dining areas) that promote everyday protective measures and describe how to stop the spread of germs (such as by properly washing hands and properly wearing a cloth face covering).
    • Include messages (for example, videos) about behaviors that prevent spread of COVID-19 when communicating with students.
  • Specific Considerations for common spaces at Lattimore Hall, to prevent the spread of COVID-19
    • Cancellation of all public or non-essential group activities and events.
    • Offer alternative methods for activities and social interaction such as participation via free WiFi.
    • Arrange seating of chairs and tables to be least 6 feet (2 meters) apart during shared meals or other events.
    • Require altered schedules to reduce mixing and close contact, such as staggering meal and activity times and forming small groups that regularly participate at the same times and do not mix.
    • Minimize traffic in enclosed spaces, such as elevators and stairwells. Limited the number of individuals in an elevator at one time and designating one-directional stairwells, since there are two sets of stairwells in the building.
    • Ensure that social distancing can be maintained in shared rooms, such as television, game, or exercise rooms.
    • Make sure that shared rooms in the facility have good air flow from an air conditioner or an opened window.
    • Work with building maintenance staff to increase ventilation rates, as well as the percentage of outdoor air that circulates into the building.
    • Clean and disinfect shared areas (laundry facilities, elevators, community rooms) and frequently-touched surfaces using EPA-registered disinfectants multiple times per day, following up with Microban, which eliminates Human Coronavirus from touched surfaces for 24 -hours after application.  After each suite common space, including living room, kitchen, and bathroom, and all student rooms are fully cleaned and disinfected, we are pleased to announce that Lattimore Hall is the first student housing in the United States to announce that we are sanitizing the rooms using UV-C Light.  This proven technology was tested in a Pilot Study on the NYC Subway System and in NYC hospitals treating patients for COVID-19.
  • Considerations for specific communal rooms
    • Shared kitchens and dining rooms
      • Restrict the number of people allowed in the kitchen and dining room at one time so that everyone can stay at least 6 feet (2 meters) apart from one another.
      • People who are sick, their roommates, and those who have higher risk of severe illness from COVID-19 should eat or be fed in their room.
      • Shared dishes, drinking glasses, cups, or eating utensils are prohibited. Non-disposable food service items used should be handled with gloves and washed with dish soap and hot water or in a dishwasher. Washing hands after handling used food service items is promoted.
      • Disposal of trash from suites is done weekly by maintenance staff wearing a mask and gloves.
  • Laundry rooms
    • Maintain access and adequate supplies to laundry facilities to help prevent spread of COVID-19.
    • Restrict the number of people allowed in laundry rooms at one time to ensure everyone can stay at least 6 feet (2 meters) apart.
    • Provide disposable gloves, soap for washing hands, and household cleaners and EPA-registered disinfectants for residents and staff to clean and disinfect buttons, knobs, and handles of laundry machines, laundry baskets, and shared laundry items.
    • Newly-installed equipment will allow students to pay for washing and drying via a phone app to eliminate unnecessary touching of ATM, change machine, money, and laundry equipment.
  • Recreational areas: study lounge and activity room, and in-suite activities
    • Activity room and study lounge are closed until further notice.
    • Activities and sports (e.g., ping pong, basketball, chess) that require close contact are not recommended.
  • Shared bathrooms
    • Make sure bathrooms are continuously stocked with soap and paper towels. Hand sanitizer is also provided.
    • Provide information on how to wash hands properly.
    • Students are instructed that sinks could be an infection source, and should avoid placing toothbrushes directly on counter surfaces. Totes are recommended for personal items to limit their contact with other surfaces in the bathroom.
  • Public water fountains
    • All campus public water fountains have been closed with the exception of those with no-touch sensor-operated water dispensing systems. Disposable cup dispensers and trash cans will be placed at each of those water fountains to allow for access to water with reduced risk to contamination.

 

Operational Activity

To ensure health, safety, flexibility and academic integrity, Cayuga plans to offer at least 85% of its course sections (at least 644 of 757 sections) in formats that involve no physical presence on campus.  Only selected laboratory, developmental and gateway sections will be considered for on-campus scheduling.  These relatively few on-campus sections will be allowed to hold on campus only the specific learning activities that can transpire in no other way.  E.g., 25% of the learning activities in a biology lab section might have to be scheduled on campus while virtual laboratory simulations may suffice for the remaining 75%.  Academic advising, tutoring and other interactions among students, faculty and staff will occur electronically in most or all cases.

Class formats and modalities will make maximal use of remote options and we are ready to move all course sections and learning activities to 100% remote very quickly, as we did in March.  Through webinars, Zoom-based consultations and other remote means we will continue to offer faculty/staff development opportunities that maximize proficiency and comfort with a broad range of virtual and electronic pedagogies.  Individual faculty members are working with academic leaders and instructional specialists to address all needs for technology, personnel and other support.

Most or all of Cayuga’s online-asynchronous courses will continue in this format.  Courses formerly taught face-to-face are being converted to various online-synchronous, hybrid-synchronous, and hybrid-asynchronous modalities.

Classroom Population Density

While many classes will remain in an online format, some sections will remain on campus. The physical layouts of every classroom, laboratory, meeting room, office, corridor and stairway are being reviewed, and many modified to minimize density of occupancy.  Maximum occupancy of every space will be reduced by at least 50%.  In many cases furniture is being moved or removed while specific protocols and practices are being refined to ensure a minimum of six feet between all persons at all times.  Large assembly areas are being repurposed as low-density spread-out classrooms.  Staggered facility-scheduling will further reduce density while providing blocks of time for frequent cleaning/sanitizing. Classroom space that will not be used will be locked.

Seating charts for every class will be developed, adhered to, and preserved to support subsequent contact tracing as needed.  Similarly, attendance will be recorded in every class session.

Instructional and Research Laboratory Protocols

In addition to observing all of the precautions mentioned elsewhere in this document, we note that portions of laboratory classes that cannot be conducted remotely will maximize space between lab stations by closing some of them and spreading students out through use of additional facilities and staggered scheduling. As always, maximal safety precautions will be followed.

Restart Operations

  • The Capital Projects and Facilities Department completed the following in preparation for a re-opening.
  • Covid-19 decontamination in common areas and functional area suites and working spaces.
  • Disinfection of common areas and high touch areas
  • Deep cleaning of office areas and classrooms including the disinfection of carpets.
  • Inspection and repair of critical safety systems was completed
  • Fire and Life Safety systems were inspected, tested, and where necessary, repaired
  • Building ventilation systems were inspected, cleaned and filters changed
  • Due to lack of activity on campus, our water supply systems were flushed to ensure that your
    drinking water was free of sediment and other buildup.

 

Extracurricular activities including intramurals and student performances

Cayuga has eliminated and canceled any in-person extra-curricular activities, club-related activities, and student performances for the fall term. The College does not offer intramural sports. Any extra-curricular activities will be provided in virtual environments.

Regarding course-related activities, the following practices will generally be followed:

  • PPE will be issued to each student and faculty member who does not already have one
  • Instructions for cleaning and sanitizing instructional areas and items touched by faculty and students will be provided
  • Cleaning materials and specific instructions for cleaning will be provided
  • Social distancing guidelines will be implemented and maintained
  • During classroom instruction, faculty and students will be equipped with both face masks and face shields for identified activities that require close interaction where appropriate social distancing cannot be maintained

 

Vulnerable Populations

To allow vulnerable populations to safely participate in educational activities, the College will work to accommodate their specific circumstances.

Human resource policies will guide College actions for employees who may not feel comfortable returning to campus. Employees who seek an accommodation will be directed to contact Human Resources staff.

The CDC states that a person who has trouble breathing, is unconscious, incapacitated, or otherwise unable to remove the face mask without assistance should not wear a face mask or cloth face covering. If a person with a disability is not able to wear a face covering, the College will consider reasonable modifications to a PPE policy so that the person with the disability can participate in, or benefit from, the instruction and support offered by the College. Examples of reasonable modifications include allowing a student to wear a scarf, loose face covering, or face shield instead of a face mask, and allowing a student to interact with faculty and staff remotely, either via interactive video, phone, or email.

Educational programs governed by accreditation and licensing bodies may require individuals to provide in person activities. In such cases, social distancing will be maintained to the extent possible, and PPE will be required.

 

Hygiene, Cleaning, and Disinfection

Cayuga has established campus-wide cleaning and disinfection protocols for classrooms, restrooms, and other facilities. Hand and respiratory hygiene among all individuals on campus will be encouraged and promoted.
Regular cleaning of office spaces and general campus areas will occur on a daily basis. For areas of high touch/high traffic, disinfecting and cleaning will occur more frequently, as advised by the CDC guidelines and using CDC approved cleaning materials. Cleaning logs will be implemented and posted within each area/space to track cleaning times. Sanitization stations will be available at various locations on campus and within office areas. Computer stations will be located near disinfectant spray and/or wipe stations so individuals can clean a station before and after use.
All campus public water fountains have been closed with the exception of those with no-touch sensor-operated water dispensing systems. Disposable cup dispensers and trash cans will be placed at each of those water fountains to allow for access to water with reduced risk to contamination.

2. MONITORING INCLUDES POLICIES TO TRACK HEALTH CONDITIONS ON CAMPUS, INCLUDING:

Testing Responsibility

Cayuga Community College will continue its collaborative approach with the Cayuga County Health Department and the Oswego County Health Department and will coordinate communication of situational updates and testing availability.  In addition, these Health Departments will continue to respond to COVID-19 by conducting contact tracing and monitoring of quarantined individuals.  As guidance from the Governor’s Office and from the Central New York region changes, the College and the Counties will coordinate plans and evaluate the impact to College operations.

 

Testing Frequency and Protocols

Cayuga Community College will continue its collaborative approach with the Cayuga County Health Department and the Oswego County Health Department and will coordinate communication of situational updates and testing availability.  In addition, these Health Departments will continue to respond to COVID-19 by conducting contact tracing and monitoring of quarantined individuals.  As guidance from the Governor’s Office and from the Central New York region changes, the College and the Counties will coordinate plans and evaluate the impact to College operations.

 

Early Warning Signs

The College’s Office of Public Safety will monitor data provided by both the Oswego County and Cayuga County Health Departments to identify issues of concern or an increase on positive Covid-19 testing results. The Director of Public Safety will communicate issues of concern to College administration for changes in college protocol and college response.

The College, in consultation with local health departments, will define metrics that will serve as early warning signs that positive cases may be increasing beyond an acceptable level. The College will also work with health department staff to define methods to monitor against such metrics, including changes to negative screens, testing referrals, increases to the number of local positive cases, and feedback from the College community.

 

Tracing

Cayuga Community College has adopted the recommendations of the Oswego County Health Department and the Cayuga County Health Department for tracing and monitoring of suspected or confirmed cases of Covid-19. Cayuga Faculty will track classroom attendance during the semester in order to better trace with whom a campus community member has been in contact with. Both Cayuga and Oswego County Health Departments have assured Cayuga of their cooperation and support for tracing, monitoring and testing for suspected and confirmed cases of Covid-19.

 

Screening

Required daily screening will occur at one entry point on each campus. Using a designated entry point for all employees and students who enter campus with all other entrances closed, the College will screen individuals using a symptom surveillance system. Upon entry, employees and guests will respond to a screening survey and consent to a thermal temperature scan. Individuals who refuse or fail to pass the screening will be provided a handout with information and directed to leave campus.

  • If an employee is denied access to campus as a result of failing the screening, HR will be notified.
  • If a guest/contractor is denied access to campus as a result of failing the screening, the employer will be contacted.
  • Employees or guests who later experience COVID related symptoms while on campus should notify the scheduled screener and/or HR.

Individuals entering a campus will be recorded in a daily log and instructed to check out upon departure to ensure accurate tracking of people on campus. The College will work closely with local health departments to support contact tracing efforts.

 

3. CONTAINMENT PLANS SHOULD ADDRESS RESPONSE TO POSITIVE OR SUSPECTED CASES AS WELL AS PREVENTATIVE POLICIES AND PRACTICES, INCLUDING:

Isolation

Students will be directed to remain home when they have tested positive for, or are showing symptoms of COVID-19. This is the recommendation of the CDC as ‘best practice’.  Lattimore Hall staff will also follow CDC guidance to have students self-isolate or stay home. If that is not possible, Lattimore Hall staff will require self-isolation in one of their 1st Floor Quarantine Suites. Students who have recently had close contact with a person with COVID-19 will also be instructed to stay home and monitor their health.

The College has a food pantry on each campus. Food delivery services will be arranged for students residing in Lattimore Hall and in quarantine who cannot return home. The food pantry is currently coordinated by the College’s Coordinator of Wellness and Intervention Services, and is licensed to offer brief psychosocial support.

 

Quarantine

Although Cayuga Community College does not offer on-campus housing, it has a marketing arrangement with Lattimore Hall, a 97-bed facility for students in downtown Auburn, NY. Lattimore Hall staff have been in discussions with the Cayuga County Health Department, and will follow their recommendation as to whether students should go home with their families or self-isolate in one of their 1st Floor Quarantine Suites.

In addition, the College has a food pantry on each campus and will arrange for food delivery services for students residing in Lattimore Hall and in quarantine. The food pantry is currently coordinated by the College’s Coordinator of Wellness and Intervention Services, and is licensed to offer brief psychosocial support.

 

Students confirmed or suspected to have COVID-19

Although Cayuga does not offer on-campus housing, it’s partnership with Lattimore Hall will ensure adherence to federal, SUNY, state, and local guidelines regarding students awaiting test results and are in isolation, or have tested positive. Lattimore Hall staff will require self-isolation in one of their 1st Floor Quarantine Suites.

 

Hygiene, Cleaning, and Disinfection

Cayuga has established campus-wide cleaning and disinfection protocols for classrooms, residence halls, restrooms, dining halls and other facilities. Hand and respiratory hygiene among all individuals on campus will be encouraged and promoted.

Regular cleaning of office spaces and general campus areas will occur on a daily basis. For areas of high touch/high traffic, disinfecting and cleaning will occur more frequently, as advised by the CDC guidelines and using CDC approved cleaning materials. Cleaning logs will be implemented and posted within each area/space to track cleaning times. Sanitization stations will be available at various locations on campus and within office areas. Computer stations will be located near disinfectant spray and/or wipe stations so individuals can clean a station before and after use.

Disinfecting and cleaning will occur immediately upon notification of exposed areas.

Lattimore Hall staff have outlined specific procedures for cleaning and disinfecting exposed areas and for notifying residents and College staff.

 

Communication

The College utilizes its email system, Blackboard learning platform, web presence, RAVE Alert system, AdmitHub texting service, and media outlets to communicate plans and share protocols and safety measures taken by the College. Recently, an email was sent to all employees with the College’s Safety plan and a comprehensive list of frequently asked questions and answers related to our COVID-19 planning.

 

4. RETURN TO REMOTE OPERATIONS (“SHUTDOWN”) INCLUDES CONTINGENCY PLANS FOR RAMPING DOWN AND/OR CLOSING THE CAMPUS, INCLUDING:

Operational Activity

The College has implemented a continuity of operations plan with functional area-specific plans to move operations off campus. Each functional area has developed staffing, communication, and operational plans which allow for full operational capability to be conducted remotely. Plans to monitor campus critical systems (water, HVAC, wildlife,) have been fully developed and tested. The College has also developed security and access plans for campus facilities to restrict access to campus buildings. Those plans allow for tracing where on campus people have entered to allow for additional cleaning measures.

 

Move-Out

Cayuga administration and staff will work closely with Lattimore Hall staff to ensure safe departures for residents, and will make alternate arrangements for students who may not be able to depart campus quickly.

 

Communication

The College utilizes its email system, Blackboard learning platform, web presence, RAVE Alert system, AdmitHub texting service, and media outlets to communicate plans and share protocols and safety measures taken by the College. Recently, an email was sent to all employees with the College’s Safety plan and a comprehensive list of frequently asked questions and answers related to our COVID-19 planning.

PHASE II OF REOPENING NEW YORK, SAFETY PLAN

FOR EMPLOYEES RETURNING TO CAMPUS

Physical Distancing

  • Reducing Density in Campus Spaces
    • The College will re-open in a phased approach as defined below:
      • June 29: “Administrative Support” Employee return begins. Screening protocols begin. Specific employees will be required to return to campus.
      • July 6-July 10: “Administrative Support” Employee Return. Split schedule of remote/on-campus work for staff (50% MW, 50% TTH), where appropriate. Classes remain online, and faculty continue with remote instruction.
      • July 13: “Administrative Support” Employee Return. All staff expected to return to campus providing remote services only. Faculty continue with remote instruction. Campus closed for community members.
      • Phase 4 reopen date TBD: Full reopen as a part of NYS Phase 4. All staff and faculty return to campus. All services provided remotely and in person. Courses provided as outlined in Fall 2020 Academic Instruction Plan.
    • Entry to campus will be reduced to 1 entry which will have controlled entry, allowing for 6 ft distance before entering the building. Visible markers will be used to indicate 6 ft for a reminder for individuals entering the building.
    • Social distancing markers will be used to mark 6 ft. spacing in commonly used areas. Markers will also be used to mark where an individual should stand when being helped by clerical and reception staff.
    • Office spaces will be modified or reconfigured so workers are at least 6ft. apart. In cases where this is not possible, additional protection will be put in place as defined below.
    • Campus office and common areas, café, study areas, computer labs, and classrooms will be adjusted to reduce occupancy limits by 50% and ensure 6ft distancing when occupied. Non-essential common areas will remain closed at this time and signage will be posted (gym, fitness area, student lounge spaces, unused classrooms, etc.)
  • Campus Events
    • Non-College sponsored events will be prohibited. The College will attempt to conduct all meetings and events virtually. When meetings and events must occur in person, the College will follow all federal, SUNY, state, and local guidance advising to ensure all campus events do not exceed the advisable number of people at gatherings.
  • Meeting & Business Operations
    • Employees should remain in their workspace except for necessary trips into the hallway.
    • Staff will be strongly encouraged to conduct meetings via videoconferencing when possible. Larger classroom space will be designated for meeting which must occur in person. These spaces will be set with 6ft distance seating and will be cleaned/sanitized after each use.
  • Plexiglass Barriers & Face Shields
    • For functional area offices which conduct business/transactions at a service counter or in cases where 6ft distancing can’t be maintained, face shields or plexiglass barriers will be used to provide additional protection. Area managers will be advised of the process for requesting a face shield or the installation of these plexiglass structures.
  • Work Accommodation Requests
    • Employees will be provided information regarding the process for requesting work accommodations related to COVID-19.

Personal Protection Equipment

  • All employees will be required to wear masks when 6 feet social distancing can’t occur or when in common spaces on campus. Acceptable face coverings included but are not limited to cloth, surgical masks, and face shields.
  • Employees will be provided information and training regarding the appropriate use, cleaning, and disposal of face coverings based on the CDC guidance. The sharing of masks is prohibited and employees should consult the CDC website for additional information regarding the use of PPE.
  • The College will keep a supply of reusable masks that will be provided to employees upon request. There will also be a supply of disposable masks to provide to guests who may arrive to campus without appropriate face covering.

Hygiene and Cleaning

  • Custodial / Cleaning Practices
    • Regular cleaning of office spaces and general campus areas will occur on a daily basis. For area of high touch/high traffic, disinfecting and cleaning will occur more frequently, as advised by the CDC guidelines and the Department of Health using CDC approved cleaning materials. Cleaning logs will be implemented and posted within each area/space to track cleaning times.
  • Hand Sanitizer / Cleansing Wipes
    • Sanitization stations will be available at various locations on campus and within office areas. Computer stations will be located near disinfectant spray or wipe stations so individuals can clean a station before and after use.
  • Staff break areas will be cleaned daily, and employees will be expected to use disinfected when touching surfaces (i.e., refrigerator door, cabinets, etc.) The sharing of food and beverages will be prohibited.

Communication

To establish and maintain a clear line of communication with staff, students and the community, the College will:

  • Post signage throughout the campus to remind those present to adhere to proper hygiene, social distancing, PPE usage, and cleaning and disinfectant protocols.
  • Post signage reminding staff and students to use designated campus points of entry and exit.
  • Training will be provided to all employees regarding new protocols and safety guidelines.
  • Establish a communication plan and ensure consistent means to provide updated information. To disseminate information, this plan would include the use of:
    • Social Media when appropriate
    • Traditional media when appropriate
    • Email
    • College website, particularly the dedicated COVID-19 page
    • Blackboard and other online educational platforms
    • Signage
    • Texting alert system when urgency is required
  • To reach those outside the college community who may use individual services at the College, the College will use social media and work with partners in traditional media to convey accurate information about when these services are open to the public.

Screening

  • Required daily screening at one entry point. Using a designated entry point for all employees and students who enter campus with all other entrances closed, the College will screen individuals using a symptom surveillance system. Upon entry, employees and guests will be expected to respond to screening survey and consent to a thermal temperature scan. Individuals who refuse or fail to pass the screening will be provided a handout with information and directed to leave campus.
    • If an employee is denied access to campus as a result of failing the screening, HR will be notified.
    • If a guest/contractor is denied access to campus as a result of failing the screening, the employer will be contacted.
    • Employees or guests who later experience COVID related symptoms while on campus should notify the scheduled screener or HR.
  • Individuals entering a campus will be recorded in a daily log and instructed to check out upon departure to ensure accurate tracking of people on campus. The College will work closely with local health departments to support contact tracing efforts.

PHASE II OF REOPENING NEW YORK, EMPLOYEE RETURN TO CAMPUS

FREQUENTLY ASKED QUESTIONS

Note: These questions and answers are current as of June 23, 2020, and subject to change as circumstances warrant. Thanks for your understanding and cooperation.

REPORTING TO WORK AND SCREENING QUESTIONS

What guidance directs Cayuga’s practices in regard to reopening?
Summary Guidelines for Phase II of Reopening New York

When will Cayuga Community College employees begin reporting to campus?
Beginning June 29, 2020, functional area supervisors and others identified by area vice presidents will begin reporting to work on campus. Summer hours are in effect.

Are all employees required to report to campus beginning June 29?
Only functional area supervisors and others identified by area vice presidents will begin reporting to work on June 29.

When will other employees begin reporting to work?
Functional area supervisors have created a schedule that staggers or splits employee work schedules between on-campus and remote work. such that, beginning July 6, 2020, and for one week, employees will work alternate days. For example, unless otherwise approved, employee A will work on campus Monday and Wednesday, and remotely Tuesday and Thursday. Employee B will work on campus Tuesday and Thursday, and remotely Monday and Wednesday.

Beginning July 13, 2020, all employees will report on campus to work every day, except when paid time off has been approved or the employee has sought and received an accommodation from Human Resources.

Can students and other visitors enter campus beginning June 29?
Students and other visitors are not yet allowed to enter campus facilities. An announcement will be made when students and others can return to campus.

Is there a limit on the number of individuals who can be in one place at the same time?
During Phase II of Reopening New York, the total number of occupants allowed at any given time in one location must be limited to no more than 50% of the maximum occupancy as set by the Certificate of Occupancy.

Will employees be required to undergo a screening protocol before entering campus?
Beginning June 29, 2020, all employees will be required to successfully move through a screening process prior to entering the facilities.

Where will the screening procedure take place?
Screenings will take place in the vestibules of the main entrances of each campus.

When will screenings take place?
Initially, screenings will take place between the hours of 8:30 am – 10:30 am Monday-Friday.

What should an employee do if he/she needs to enter the facilities outside the screening period?
Employees who wish to enter campus during non-screening times should contact the Public Safety Office. A public safety officer or trained designee will meet them at the entrance. At that time, a screening procedure will be performed. Contact Auburn Campus Public Safety Office at (315) 246-4708. Contact Fulton Campus Public Safety Office at (315) 246-0116.

Will an employee be required to undergo additional screening if he/she leaves campus during the day (e.g., lunch, errands, etc) and returns to campus?
If an employee has successfully moved through a screening procedure, he/she will not be required to undergo an additional screen upon their return. The College is exploring ways in which employees can note their departure from campus. Additional guidance will be forthcoming.

What should an employee do if he/she needs to re-enter the facilities outside the screening period?
Employees who wish to re-enter campus during non-screening times should contact the Public Safety Office. A public safety officer or trained designee will meet them at the entrance. At that time, the employee will be asked to produce a colored bracelet. Contact Auburn Campus Public Safety Office at (315) 246-4708. Contact Fulton Campus Public Safety Office at (315) 246-0116

Can an employee leave campus through any building entrance?
Except during an emergency (i.e., fire alarm), employees must enter and leave campus through the main entrance.

What will the screening procedure consist of?
Each employee will be required to wear a face-covering before entering the building and will be directed to apply hand sanitizer. A trained nursing student or staff member will verbally ask questions related to potential recent exposure to COVID-19. The employee’s temperature will be taken via the use of a touchless device. Following a successful screen, the employee will receive a colored bracelet that verifies their success in moving through the screening process.

What questions will be asked?
Survey questions relate to the following:

  • Have you had a fever, new prolonged cough, or been exposed to a person with known COVID-19 infection, or a Person Under Investigation (PUI) for COVID-19 within the past 14 days?

What happens if an employee does not pass the screening procedure?
An employee who does not pass the verbal survey questions will be asked to return home and will be provided information to contact their healthcare provider for assessment and testing.

The College will notify SUNY, state, and local health departments of confirmed positive cases and provide the employee with information on healthcare and testing resources.

An employee who does not pass the temperature-taking portion of the screening process (having a temperature of 100.0 or higher) will have the option to sit in a designated isolated location on campus for a period of time (10-30 minutes) and to have their temperature retaken. If the employee’s temperature returns to the acceptable range, he/she will receive a colored bracelet that verifies their success in moving through the screening process.

The employee who does not pass the temperature-taking portion of the screening process a second time will be asked to leave the facility, return home, and contact their healthcare provider for assessment and testing.

Are employees required to wear a colored bracelet?
While the College encourages employees to wear the bracelet during their stay on campus, they are not required to wear it. However, the employee should be able to present it upon request.

Who should an employee contact if they experience COVID-19 related symptoms?
An employee who experiences COVID-19 related symptoms will be directed to contact either College Health Services, Public Safety, or Human Resources.

Should an employee report to work if they feel sick?
Employees who are sick should stay home or return home if they become ill at work.

SOCIAL DISTANCING AND PERSONAL PROTECTIVE EQUIPMENT QUESTIONS

When do I need to practice social distancing (i.e., keep 6 feet apart from others)?
During Phase II of Reopening New York, a distance of 6 feet must be maintained amongst all individuals at all times, except when safety requires a shorter distance.

Are employees required to wear a face-covering on campus?
Unless an employee is alone in their office, a face covering should be worn. When in doubt, wear a face covering.

What is an acceptable face covering?
Acceptable face coverings include but are not limited to cloth (e.g., homemade sewn, quick cut, bandana), surgical masks, and face shields.

When should a face-covering be worn?
Wear a face covering under the following circumstances:

  • Walking down the hall
  • Going to, from, and during the use of, the restroom
  • Entering and leaving campus
  • Meetings with students (note: students are not yet permitted on campus; additional guidance is forthcoming)
  • Meetings with employees
  • Meetings of any size
  • Teaching class (additional guidance regarding teaching this fall is forthcoming)
  • Traveling in an elevator

Under what circumstances is it not necessary to wear a face-covering?
It is not necessary to wear a face-covering if an employee is sitting in their own office and no one else is in the office. It is unnecessary to wear a face-covering if the employee is outside, and appropriate social distancing is being practiced.

Can I share a face covering with another person?
Sharing of face coverings is prohibited. Each employee must have their own face covering. Each employee should review the CDC guidance regarding the safe use of face coverings.

If an employee’s work station is in a public or common space (e.g. Financial Services) and the nearest work station is more than six feet away, and no other employees or students are within six feet, does the employee need to wear a face-covering?
In common areas, employees should wear a face covering at all times, even if work stations are more than 6 feet apart.

Do employees need to wear a face-covering when traveling in an elevator, or in tightly small spaces?
Employees should wear a face covering if traveling in the elevator and wherever 6 feet of distance cannot be maintained.

Do employees need to wear a face-covering when traveling in a College vehicle?
If you are alone in a College vehicle, a face covering is not necessary. But if you are traveling with others, a face covering must be worn.

Will the Fitness Center be open?
During Phase II of Reopening New York, non-essential common areas (gyms, pools, game rooms) remain closed.

Are employees required to use gloves?
Employees are not required to wear gloves unless directed to do so.

Is a face shield required to be worn?
A face shield is not required. However, wearing a face shield is not a substitute for wearing a face-covering and cannot be used in place of a face covering. A face shield is an added layer of protection in cases when close contact is unavoidable.

Are employees required to clean and sanitize their work station/office?
Employees are strongly encouraged to utilize cleaning products to clean and sanitize their work stations after use. Although the College will provide cleaning supplies, you are welcome to bring your own cleaning supplies.

HUMAN RESOURCES

What is The Families First Coronavirus Response Act (FFCRA or Act)?
The Families First Coronavirus Response Act (FFCRA or Act) requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020, through December 31, 2020.

What are employers obligated to provide?
Employers covered under the Act must provide employees up to two weeks (80 hours, or a part-time employee’s two-week equivalent) of paid sick leave based on the higher of their regular rate of pay, or the applicable state or Federal minimum wage, paid at:

  • 100% for qualifying reasons #1-3 below, up to $511 daily and $5,110 total;
  • 67% (or two-thirds) for qualifying reasons #4 and 6 below, up to $200 daily and $2,000 total; and
  • Up to 12 weeks of paid sick leave and expanded family and medical leave paid at 67% (or two-thirds) for qualifying reason #5 below for up to $200 daily and $12,000 total. A part-time employee is eligible for leave for the number of hours that the employee is normally scheduled to work over that period.

Who is eligible for paid leave related to COVID-19?
In general, employees of private-sector employers with fewer than 500 employees, and certain public sector employers, are eligible for up to two weeks of fully or partially paid sick leave for COVID-19 related reasons (see below). Employees who have been employed for at least 30 days prior to their leave request may be eligible for up to an additional 10 weeks of partially paid expanded family and medical leave for reason #5 below.

What are the qualifying reasons for leave related to COVID-19?
An employee is entitled to take leave related to COVID-19 if the employee is unable to work, including unable to telework, because the employee:

  • is subject to a Federal, State, or local quarantine or isolation order related to COVID-19;
  • has been advised by a health care provider to self-quarantine related to COVID-19;
  • is experiencing COVID-19 symptoms and is seeking a medical diagnosis;
  • is caring for an individual subject to an order described  in (1) or self-quarantine as described in (2);
  • is caring for his or her child whose school or place of care is closed (or child care provider is unavailable) due to COVID-19 related reasons; or
  • is experiencing any other substantially-similar condition specified by the U.S. Department of Health and Human Services

How does an employee make a Request for Emergency Paid Sick Leave (Coronavirus Related)?
Contact the College’s Human Resources Office to complete the form.

How does an employee make a Request for Expanded FMLA Leave (Coronavirus) for Child Care Situations?
Contact the College’s Human Resources Office to complete the form.

How does an employee make a Request for Accommodation/Job Modification under ADA?
Contact the College’s Human Resources Office to complete the form.

What information must an employee provide when requesting an accommodation or job modification under ADA?

  • Identify the physical or mental impairment(s) for which you are requesting accommodation(s) and the expected duration of the impairment(s).  Include the date of diagnosis.
  • Explain how the impairment(s) listed affect(s) your ability to perform the essential functions of your position. Be as specific as possible regarding the job duties you are having difficulty performing or believe you will have difficulty performing. Note: Essential functions are duties that are basic or fundamental to a position.
  • Specify the accommodation(s) you are requesting, and how this accommodation(s) will assist you?
  • Provide any additional information that might be useful in processing your accommodation request(s).
  • Attach any physician or provider documentation you currently have. List what each supporting document represents and who provided the document.

THURSDAY, APRIL 16

AN UPDATE TO EMPLOYEES FROM DR. BRIAN DURANT, REGARDING SUMMER 2020 COURSES

After discussions with faculty and department leaders, the College will offer all summer 2020 courses in a distance learning format. While it’s possible employees could return to campus before summer courses begin, announcing this decision now ensures our students and employees can properly prepare for the continued reliance on distance learning courses and remote support services. I want to thank the faculty and department leaders whose input was invaluable in helping us decide this was the best course of action for our college community. Further updates on plans for summer will be provided as more information becomes available.

FRIDAY, MARCH 20

AN UPDATE TO EMPLOYEES FROM DR. BRIAN DURANT, GOV. ANDREW CUOMO ANNOUNCED THAT ALL NON-ESSENTIAL EMPLOYEES MUST REMAIN HOME

As you may be aware, today Gov. Andrew Cuomo announced that all non-essential employees must remain home.

Given this order, and our own continued focus on the health and safety of our students and staff, access to Cayuga facilities (Auburn, Fulton campuses) will be restricted until further notice as of 5 p.m. Friday, March 20, 2020.

Voluntarily working from either campus is not permissible. Only personnel whose responsibilities are essential to the continuity of college operations, currently identified as certain personnel in the Business Office, Campus Services, Facilities, and Maintenance and Human Resources, will be allowed access.

If you are unable to work remotely, please communicate this information to your area supervisor and area Vice President. They will provide additional guidance.

Faculty planning to teach from classrooms on either campus are no longer permitted to do so while this order is in effect. You are encouraged to work with your division chairs and Vice President of Academic Affairs Dr. Ron Cantor to resolve any concerns.

In the event that you need materials that are currently on campus:

  • You must get permission from your area Vice President and Campus Public Safety Director Doug Kinney before arriving on campus.
  • Visiting campus without permission will result in disciplinary action.
  • We realize that for some employees to continue working remotely, they may need to retrieve materials that are currently on campus. From 8 a.m. to 4 p.m. Monday, March 23, and Tuesday, March 24, if you need to access materials on campus, you must first contact the Public Safety office at 315-246-4708 (Auburn) or 315-246-0116 (Fulton). Public Safety will relay the request to Doug Kinney, who will determine whether to allow access. You will be required to sign-in during this time to help college facilities and maintenance staff determine where to best focus cleaning efforts. All access must come through the main entrance.
  • If you need to visit campus on March 23 or March 24, you must get permission from your area Vice President and Campus Safety Director Doug Kinney. Failure to do so will result in disciplinary action.

All student support services will be available remotely during regular business hours. We are shifting to an automated phone service to continue to help students reach remote services. Students will receive a communication from the college encouraging the use of remote services and to contact their professors with questions.

All of you have done inspirational work during this difficult situation. Each day our students rely on your talent and guidance to support them on their academic path, but even more so in the current moment. You have far surpassed your usual responsibilities, even as we all handle the stress of this situation in our lives outside Cayuga. Thank you for everything you do.

THURSDAY, MARCH 19

AN UPDATE TO EMPLOYEES FROM DR. BRIAN DURANT, COLLEGE STAFFING PLAN MOVING FORWARD

Before we outline our staffing plan moving forward, I want to again thank all of you. Your patience and support has helped make this transition possible during difficult times. I know this has not been easy for anyone, and I appreciate everything you have done as we work to ensure everyone’s health and well-being while continuing to support our students.

The following plan is effective at 8 a.m. Friday, March 20, 2020. Until further notice, our staffing model and service plans for both campuses will be as follows:

Staffing

  • Non-teaching employees will work remotely unless otherwise notified by their area supervisor, Dean, Vice President, or Chief Financial Officer.
  • If non-teaching employees wish to work on-campus, you must first get permission from your supervisor and area Vice President.
  • Faculty can continue to access the campus as needed but are encouraged to do as much as possible remotely.
  • Welcome desks in Auburn and Fulton will be staffed, with staffing and schedule determined by Vice President of Academic Affairs and Provost Dr. Ron Cantor and Vice President of Student Affairs Jeff Rosenthal. Staff will direct students to locations where resources are available.
  • Help Desk personnel and other staff may be relocated to the library as directed.

Access to Facilities

  • The library on the Auburn Campus and the computer lab in Room F161 on the Fulton Campus will remain open from 8 a.m. to 4:30 p.m. from Monday to Friday and will be closed Sundays.
  • Remote library reference services will be available from 8 a.m. to 7:30 p.m. Monday through Thursday; 8 a.m. to 4:30 p.m. Friday; and noon to 4 p.m. Sunday.
  • The Auburn library and the Fulton computer lab will become the primary locations for comprehensive student services. In addition to computer labs and other services, phones will be installed to help students access services from other departments who are working remotely.
  • The main entrances on both campuses will be the only available entrances. All other entrances will be locked, with appropriate signage directing people to the proper entrance.
  • Campuses are only accessible to students and staff. Students must have a valid Student ID to use the library.
  • Physical offices are closed to in-person traffic, but services will continue remotely.
  • Public Safety will remain open to issue student IDs if needed.
  • Classrooms and other locations that are not being used for the remainder of the semester will be locked.
  • Restrooms will be available near the library on both campuses and near the Help Desk areas. Other restrooms will be locked.

Library/Computer Lab Cleaning and Safety Standards

  • As the library and computer lab will likely see the most usage, cleaning standards will be further elevated and will occur throughout the day.
  • Certain cleaning materials, such as sanitizing wipes, will be available to facilitate cleaning computers and phones after use.
  • Strict social distancing standards will be in effect.
  • In the event that student usage of services in the library or computer lab becomes too great, additional space will be opened to ensure social distancing standards.
  • Sections of the library and computer lab will be closed to allow facilities and maintenance staff to focus the majority of their cleaning efforts on high-traffic areas.

Additional Cleaning and Safety Standards

  • Cleaning standards across both campuses will continue at an increased level.
  • Social distancing in all situations is required.
  • If you are ill, please remain home and contact your supervisor.

This plan, which will be adjusted if needed, allows us to institute social distancing standards to ensure the well-being of our college community. To further ensure the health and safety of our students and staff, we will continue to monitor COVID-19 developments and will rely on guidance from local, state, and public health officials to inform all future decisions. Any additional information will be shared as it is available.

Thank you for your continued dedication to our students and Cayuga. During this stressful time, you have done incredible work to continue serving our students.

TUESDAY, MARCH 17

AN UPDATE TO EMPLOYEES FROM DR. BRIAN DURANT

As most courses shift to a distance learning model, our face-to-face interactions with students will understandably decrease. It is essential during this time that we make it as easy as possible for students to continue communicating with our staff and faculty. Consistent communication will let students know they still have access to our support services and that we are still committed to their success.

If you have not already done so, please set up your voicemail account. All voicemails must be set up by the end of the day today, Tuesday, March 17, 2020. Instructions for doing so can be found on our Employee Voice Mail page.

Please record an appropriate voicemail message, such as:

Thank you for calling (your name) at Cayuga Community College. At this time, I am away from my desk but will be regularly checking voicemail. Please leave a message with your phone number. You can also email me at (email address). Thank you for your patience.

Please continue to monitor your Cayuga email accounts as well closely.

If you are working from home or you are off-campus, you can find email instructions and voicemail instructions.

Thank you for your support, commitment to Cayuga, and helping students continue their academic path during this trying time.

TUESDAY, MARCH 17

AN UPDATE TO EMPLOYEES FROM DR. BRIAN DURANT

I want to thank everyone for their continued patience and support as we transition courses to distance learning and adjust to the possibility of some employees working remotely. This is a complex effort that requires substantial input from many college functional areas. All of you have done outstanding work to support these efforts.

On Wednesday, March 18, 2020, all direct reports to college Deans, Vice Presidents or the Chief Financial Officer must report to work, unless otherwise notified, to participate in planning for continuity of operations during this time. Other employees who must report will be identified by area supervisors, Deans, Vice Presidents or the Chief Financial Officer. Continuity of service plans, institutional retention plans, operations for working remotely, and other steps will be updated during this time.

This measure will allow for an expedited process in creating the infrastructure needed to serve students remotely. Additional updates on these efforts will be provided when available.

Offices remain open and services will continue. Facilities, maintenance, and public safety officers will continue reporting as well.

All other employees will have the option to work remotely on Wednesday, March 18. Updates on the permissibility will be made daily by area supervisors. Once the continuity of service plans and the technology survey that was emailed to the campus are available for review, area supervisors and college leadership will evaluate the potential of working remotely. These decisions will likely result in additional meetings and discussions in the coming days.

Individuals who are working remotely should be available by phone or other means of communication. If you have not already done so, please set-up your voicemail account. Additional information on college communication will be forthcoming in a separate email. Please ensure your area supervisor has your updated contact information.

In the event that you are scheduled to work, and you wish to take time off, you must submit the leave-time request and be available for paid time off.

Every decision is being made with the health and well-being of our students and staff in mind. Thank you again for your patience and support during this difficult time.

TUESDAY, MARCH 17

AN UPDATE TO EMPLOYEES FROM DR. BRIAN DURANT

Cayuga Community College remains committed to ensuring the health and well-being of our college community as we respond to the coronavirus (COVID-19). We realize this is a stressful situation, and we appreciate the dedication of all our employees as we transition most courses to a distance learning format.

Given the evolving nature of this situation, we are accelerating our timeline to shift most courses to a distance learning model. Fortunately, many of our faculty have dedicated themselves to making this transition as smooth as possible for our students. We are encouraging all faculty to transition to distance learning as of today, March 17, 2020.

With most courses shifting to distance learning, there will be fewer people on both campuses, which will help increase social distancing. We will continue practicing enhanced disinfection standards on both campuses.

While most classes have already shifted to distance learning, other aspects of our plan to help students continue their academic path remain the same. Both campuses continue to be open, and support services continue to be available for students. Students continue to be allowed to access both campuses.

At this time, all non-teaching employees are considered essential to help build the infrastructure required for this transition to succeed for our students. Moving forward, you will receive guidance from your supervisors about the nature of your responsibilities and the potential for working remotely.

We know the current situation creates uncertainty. We will continue to release more information as it becomes available. Thank you for your continued dedication to Cayuga and our students.

SUNDAY, MARCH 15

AN UPDATE TO EMPLOYEES FROM DR. BRIAN DURANT

On Saturday, March 14, Cayuga County Legislature Chair Aileen McNabb-Coleman declared a state of emergency in Cayuga County in response to the coronavirus (COVID-19). This order included the cancellation until further notice of classes and extracurricular activities for Cayuga County K-12 school districts

A similar order was issued Sunday, March 15, for Oswego County by Legislature Chair James Weatherup. This order closes K-12 school districts in Oswego County from March 16 to April 14.

Cayuga Community College will remain open and classes will continue in their current schedule and format until we shift most courses to a distance learning format as of Friday, March 20. Students will continue to be welcome on both of our campuses for services and support as they complete courses remotely. We are reviewing COVID-19 developments and will continue to make decisions with the safety of our campus community in mind. We will provide updates as more information becomes available.

MONDAY, MARCH 23

CAYUGA CAMPUSES IN AUBURN AND FULTON WILL BE CLOSED AS OF FRIDAY, MARCH 20, 2020

As you may already know, New York Governor Andrew Cuomo announced that all non-essential employees must remain at home due to the coronavirus (COVID-19).

As a result of the order and our own concern for the health and safety of our students and staff, Cayuga campuses in Auburn and Fulton will be closed as of 5 p.m. Friday, March 20, 2020.

What does this mean for you?

  • All courses will now be in a distance learning format. Please direct questions related to your courses or distance learning to your professors.
  • All student support services are still available during normal business hours, but they are now only available remotely. You can reach these services by phone, email or online.
  • We will send a college resource guide to help you through this time. It will be posted online and will be emailed to you in the coming days. Please save this guide and reference it as needed.
  • If you need any computer or technical support, please contact: helpdesk@cayuga-cc.edu
  • Continue to monitor your Cayuga email for updates, and sign-up for RAVE, our campus alert system.
  • Until further notice, you won’t be able to access campus. We know this may be inconvenient, but it is the best way we can ensure your health and safety and the well-being of our entire college community.

FRIDAY, MARCH 20

ALL NON-ESSENTIAL EMPLOYEES MUST REMAIN HOME

In response to Gov. Andrew Cuomo’s announcement that all non-essential employees must remain home, Cayuga Community College will close both campuses as of 5 p.m. today, March 20, 2020.

Campuses will remain restricted until further notice. To ensure the health and safety of Cayuga students and staff, college courses have transitioned to a distance learning format. Students will have remote access to support services such as tutoring, financial aid and advisement, as well as assistance from library and information technology personnel.

“This has been a challenging situation, but our faculty, staff and leadership team have done a remarkable job supporting the institution. They worked tirelessly making this transition as easy as possible for our students,” said Cayuga President Dr. Brian Durant. “Our commitment to our students has always been strong, and we will continue providing comprehensive support services and excellent faculty instruction as our students adjust to the distance learning format.”

FRIDAY, MARCH 20

DISTANCE LEARNING TRANSITION COMPLETE AT CAYUGA

Cayuga Community College has successfully transitioned most courses and student support services to a distance learning format, ensuring students can continue their academic path in a healthy environment as the area responds to the coronavirus (COVID-19).

To further ensure the health and safety of students and staff, almost all College staff will work remotely, effective March 20, 2020. This system allows for the continued delivery of student support services and online instruction, and will be in place until further notice.

Along with the transitions for students and staff, Cayuga has suspended operations at its childcare center and cancelled the College’s 2020 Commencement ceremony. Graduating students who earned their degree in December 2019, January 2020, May 2020 or the summer of 2020 will be invited to participate in the next Cayuga Commencement.

“We know Commencement is an important moment for our students, so it saddens our community to have to cancel this year’s ceremony. However, to ensure the health of our students, their families and our staff, cancelling is the best way to keep everyone safe,” said Cayuga President Dr. Brian Durant. “We will extend an invitation to all students scheduled to graduate in the 2020 ceremony that they are welcome to join us at the next Commencement, where we can commemorate their achievements with the celebration they deserve.”

At this time, Cayuga’s campuses remain open but are only accessible to students and staff. Fewer people on both campuses will allow for greater social distancing to enhance student and staff safety. Cleaning standards across both campuses will continue at an increased level.

In Auburn, the campus library will become the service center for students. A limited number of library personnel, information technology and other college staff will be available to help students and connect them with expanded college resources such as tutoring and advisement that are now delivered remotely. The same services will be provided in a computer lab on the Fulton Campus.

The Auburn Campus library and the Fulton Campus computer lab will be open for students and staff from 8 a.m. to 4:30 p.m. from Monday to Friday and will be closed on the weekend. Remote library reference services will be available from 8 a.m. to 7:30 p.m. Monday through Thursday, 8 a.m. to 4:30 p.m. Friday and noon to 4 p.m. Sunday.

TUESDAY, MARCH 17

CAYUGA ACCELERATING TRANSITION TO DISTANCE LEARNING TO PROTECT STUDENTS, STAFF

To ensure the health and safety of students and staff, Cayuga Community College is accelerating its transition to a distance learning model as the region responds to the coronavirus (COVID-19).

While most Cayuga faculty have already done so, courses will be transitioned to a distance learning format as of Wednesday, March 18, 2020. The distance learning format, which will continue until further notice, allows students to continue their academic mission in safety while still having access to key in-person support services.

“The health and welfare of our students and staff are always our primary responsibility. This transition to a distance learning model allows students to continue their courses remotely while at the same time accessing services such as tutoring, advisement, and more that help them succeed,” said Cayuga President Dr. Brian Durant. “Our faculty and staff have done remarkable work to make this transition as smooth as possible for students, and we will continue to rely on their talent and dedication to our students.”

Cayuga campuses in Auburn and Fulton will remain open, and students are allowed to access both campuses. The Cayuga Community College Childcare Center will remain open. College leaders and staff are also expanding systems that provide students remote access to support services. College resources are currently only being offered to current and prospective students.

All on-campus special events are canceled. The March 19 performance by Harlequin Productions will be recorded but is now closed to the public. Cayuga open houses scheduled for April 18 and April 25 have been canceled.

Fitness centers on both campuses are closed, as are Subway and The Cube on the Auburn Campus and the Student Lounge on the Fulton Campus. Bookstores on both campuses are also closed for at least two weeks. On Monday, the National Junior College Athletic Association canceled the remainder of the spring sports season.

Cayuga continually reviews COVID-19 developments and is relying on guidance and information from local, state, and public health officials in all decisions. The health of students, staff, and the local communities will be the priority in all college decisions.

FRIDAY, MARCH 13

CAYUGA ANNOUNCES STEPS TO ENSURE HEALTH, SAFETY FOR STUDENTS AND STAFF

The health and safety of students and staff have always been the top priorities for Cayuga Community College, and they will continue to be principal factors as the College shifts to a distance learning format in response to the coronavirus (COVID-19).

The college is working with local, state, and public health officials and SUNY leaders to take all necessary steps to ensure the safety and well-being of everyone at Cayuga and in the surrounding communities. Enhanced cleaning measures to prevent the spread of any viruses continue on both campuses.

At the same time, Cayuga continues to remain dedicated to its academic mission and providing essential support services for students. Cayuga leadership had already started designing plans to shift most courses to a distance learning model in response to COVID-19 when Gov. Andrew Cuomo announced this week that SUNY institutions would primarily shift to this format.

Classes will continue in the current schedule and format through March 19, 2020. As of the morning of March 20, the majority of courses on both campuses will shift to a distance learning model. This format will continue until further notice. Faculty members are communicating with students to convey the specific information, guidance and support they need for this change.  Portions of some small classes may still run on campus as academic leaders ensure educational continuity while respecting stringent standards of health and safety.This information will be communicated with students by their course instructors.

While courses are moving online, both campuses will be open, and all in-person support services will still be available to students. Students can access both campuses as needed.

“Our staff and students’ health and well-being are the most important factors in every decision we make at Cayuga Community College. With the safety of our college community in mind, we are transitioning to a distance learning format for the majority of our classes until further notice,” said Cayuga President Dr. Brian Durant. “We know this format will be a new experience for some, but faculty and staff are available to help students with this transition. Both of our campuses will remain open with in-person services continuing as usual.  Our goal is to help students continue their academic path in a safe environment with the support services they deserve.”

As of March 13, the Cayuga Community College Childcare Center will remain open. Cayuga has instituted enhanced cleaning operations at the Center, including a deep-clean process each weekend to prevent the spread of any viruses. Additional guidance on the operation of the Childcare Center will be communicated with parents and guardians.

Partnership programs with area school districts are continuing but are undergoing consistent evaluations for health and safety. School district leaders are being consulted in these decisions.

The National Junior College Athletic Association has suspended all athletic contests from Saturday, March 14 to Friday, April 3. The NJCAA Board of Regents is expected to meet that day and will issue further guidance on the remainder of the season. Cayuga spring sports will continue to practice for the time being.

On-campus events are being reviewed on a case-by-case basis, with health and safety the foremost factors in whether these events continue.

College leadership will continue reviewing COVID-19 developments, and guidance from local, state and public health officials will inform all future decisions. The health of students, staff and the surrounding community will be the priority in all decisions made by the college.

WEDNESDAY, MARCH 11

CORONAVIRUS UPDATE FROM NYS GOVERNOR ANDREW CUOMO

This afternoon Governor Andrew Cuomo announced that effective later this month SUNY and CUNY schools would move to distance learning for the remainder of the semester due to the coronavirus. We are currently awaiting specific guidelines and instruction from SUNY related to our operations for the remainder of the spring semester. We will provide further updates tomorrow as more information becomes available.

WEDNESDAY, MARCH 5

HEALTH AND SAFETY UPDATE FROM PRESIDENT DURANT

The health and safety of our students and staff is always our top priority at Cayuga Community College.

As I’m sure all of you are aware, there are now confirmed cases in the United States and New York State of the coronavirus (COVID-19).  Over the past week, we have worked with state, SUNY and local officials to monitor developments about the coronavirus and to discuss a local response if such a step is deemed necessary.

We are already taking steps to prepare a response in the event of a confirmed local coronavirus case.  Several internal teams are reviewing established practices in our Emergency Management Plan, and we are adjusting those practices to specifically apply to the coronavirus if a positive case is confirmed locally.  In the coming days, we will also be increasing disinfectant efforts at both campuses to combat the spread of any viruses.

Allow me to repeat that we have no greater priority than the health and safety of everyone at Cayuga Community College. We will continue to provide updates as new information is available.

Information about the coronavirus can be found at the Centers for Disease Control and Prevention at https://www.cdc.gov/coronavirus/2019-ncov/index.html.

GENERAL INFORMATION

Last Updated: 03-23-2020

Is there a confirmed case of COVID-19 at Cayuga Community College?

There are no confirmed cases of COVID-19 at Cayuga Community College.

Is the College closed?

As of 5 p.m. Friday, March 20, 2020, Cayuga facilities (Auburn, Fulton campuses) are closed. Courses have transitioned to a distance learning format, and students are encouraged to direct questions to their professors. All student support services are available remotely, and departments can be contacted by phone or email.

Are classes canceled?

Most courses will become distance learning courses. You will receive specific information and guidance about your courses from your professors. If you are unfamiliar with the distance learning format, your professors can provide you with more information.

At what point will normal operations resume?

It is difficult to predict how long these adjustments will last. At this point, however, these measures remain in effect until further notice.

What about labs and classes that require hands-on learning?

Since campuses are restricted as of the close of business on March 20, 2020, all classes and support services have transitioned to a distance learning format. You will receive specific information and guidance about your courses from your professors.

How can I stay informed?

We will continue to communicate with students through your Cayuga email accounts. Please regularly monitor your Cayuga email accounts, and please sign up for RAVE Campus Alerts, which you can do by following the instructions at https://www.cayuga-cc.edu/public-safety/safety-alerts/.

My child goes to the Cayuga Community College Childcare Center. Is the Center still open?

The Childcare Center is closed as of Friday, March 19 at 5 pm until further notice.

Are all on-campus or College-sponsored events canceled?

All on-campus special events or college-sponsored events are cancelled until further notice.

What are the plans for Commencement?

Unfortunately, the 2020 Commencement has been cancelled. Students who earned their degree in December 2019, January 2020, May 2020 or the summer of 2020 will be invited to participate in the next College Commencement.

Is there food service on campus?

On the Auburn campus, Subway is closed until further notice. Bookstores on both campuses closed March 17 for at least two weeks.

Will the college still hold spring open houses?

Both Open House events scheduled for April have been cancelled. For more information on the Admissions process, visit https://www.cayuga-cc.edu/admissions/.

Can I still apply to the College?

Yes – the Admissions office is still open and accepting applications for summer and fall.

Is registration still open?

Yes – students in a degree program can contact the Office of Student Engagement and Academic Advising at https://www.cayuga-cc.edu/students/services/student-engagement/. Non-Degree students can find information at https://www.cayuga-cc.edu/admissions/process/part-time-students/.

Can I still order a transcript?

Is the fitness center still open?

Fitness centers on the Auburn and Fulton campuses are closed until further notice.

I’m not enrolled in any classes, but I visit the college to use the library, internet, and other resources. Is the campus still open to community members?

Both Cayuga campuses are closed as of Friday, March 20, 2020. They will remain restricted until further notice.

Have you received all my transcripts?

To find out the status of your transcripts, contact Admissions as https://www.cayuga-cc.edu/admissions/contact/.

How do I check the status of my application?

To find out the status of your application, contact Admissions at https://www.cayuga-cc.edu/admissions/contact/.

Are the bookstores open?

Effective Tuesday, March 17, both Campus Bookstores & Café will be closed to the public until further notice. For the safety of our employees, Barnes & Noble has decided to close our doors to the public. We will still be processing online orders and responding to emails. While we may not be working regular hours, we will still serve our students as quickly as possible. Barnes & Noble is offering free ground shipping on our websites for the immediate future. We are committed to offering the best service we can during this ever-changing time. Please don’t hesitate to reach out to us with any questions or concerns. 

For Bookstore rental return information:
https://cayuga-cc.bncollege.com/shop/cayuga/page/rental-book-return

Please note: the Spring rental due date has been extended until June 15.

Is there a list of campus office phone numbers?

All campus offices are listed at https://www.cayuga-cc.edu/people/directory/.

INFORMATION FOR STUDENTS

What if I feel sick?

We encourage you to continue practicing preventative measures to best protect yourself and the community. If you are feeling ill, please stay home and contact your professors to advise them of your absence and to stay current with your coursework.

Does the change to an online environment have an impact on my academic standing, calculation of honors, or financial aid eligibility?

No. Academic standing, honors, and aid eligibility will be calculated after grade submission at the end of the semester as usual.

I don’t have internet access. What can I do?

Call our College Help Desk at 315-294-8568.

Are athletics continuing?

All spring sport seasons have been cancelled. Cayuga is no longer holding any practices at this time.

Can I still pay my tuition bill?

Due to COVID-19, I can’t get ahold of my county to get a certificate of residence. What do I do?

All New York counties are still operating, though some are operating remotely. All counties process certificates of residency differently. Go to the website for your county and do a search for “certificate of residence” and follow the instructions that are outlined there.

Do I still need a certificate of residence with county offices closed due to COVID-19?

Yes, a certificate of residence is still required if you do not want to pay double tuition.

Where can I find a notary?

Notaries can be found in local town offices and at many banks. You may need to make an appointment to complete the process.

I have the money to pay my regular bill but not enough to pay the double tuition. I am having trouble getting ahold of my county due to COVID-19, and Nelnet won’t let me pay just a portion of my bill. Nelnet is making me pay the entire amount. What do I do?

Nelnet will allow you to sign up for a payment plan. The first payment of the payment plan will be 50% of your bill, which is half of the double tuition. Signing up for a payment plan will maintain your registration status while you work on completing your certificate of residence with your county.

Please remember that you must obtain your certificate of residency from the county where you live. Cayuga Community College cannot provide you a certificate. As always, if you are having difficulty with the certificate of residency process, you can contact our Student Financial Services team for guidance. We can be reached at (315) 294-8470.

How do I update my contact information (phone number, address, email, etc.)?

Will this impact my ability to graduate?

The College is committed to ensuring that students can successfully complete their coursework. However, it is vital that you continue to maintain communication with your instructors and complete appropriate assignments.

Can I still get help completing my financial aid application?

Yes, visit Financial Aid at https://www.cayuga-cc.edu/financial-aid/.

Are other campus support services available (Counseling, Advisement, Tutoring, etc.)?

Student support services are available remotely. Check the College directory for phone and email contact information at https://www.cayuga-cc.edu/people/directory/.

Is The Cube on the Auburn campus still open?

The Cube on the Auburn campus closed until further notice.

Is the Student Lounge on the Fulton campus still open?

The Student Lounge on the Fulton campus is closed until further notice.

Is the Library still open?

Libraries on both campuses are closed. To see virtual library resources, visit https://www.cayuga-cc.edu/library/.

INFORMATION FOR EMPLOYEES

What if I have been diagnosed with COVID-19?

Employees who are confirmed to have COVID-19 should stay home, follow instructions from their health care provider, and notify their supervisor and Human Resources of the illness.

Will committee and administrative meetings still occur?

Both Cayuga campuses are closed. Employees are encouraged to check with their meeting organizer and/or area supervisor about the status of any meetings. Meeting updates and changes should be communicated regularly. Zoom and/or call-in options may be available.

Do I have to convert my class to Blackboard or online?

As both campuses are now restricted, no classes can be held in person on campus. Please consult with your Division Chair (and, for some programs, your accrediting body) as we consider all options, including incompletes.

I’m unfamiliar with Blackboard. How do I convert my class?

Please note that every credit-bearing Cayuga class, whether taught on campus, online, in a high school, or in some other format already has a “Blackboard shell” that enables asynchronous (and synchronous) online interaction. Faculty will be provided a toolkit that includes various combinations of email, Blackboard, Zoom, telephone conferencing, etc. For assistance, you can contact the Help Desk at (315) 294-8568 or helpdesk@cayuga-cc.edu. Consultation with colleagues is also encouraged.

Do I need to revise my syllabus?

Just as your syllabus specifies content, learning activities, deadlines, and expectations, your revised syllabus should update these in ways designed to meet the realities and uncertainties of our unfolding situation. SUNY recommends that we “maintain student learning outcomes, substantive faculty communication with students, and total hours per credit hour, with flexibility regarding instruction time and supplementary assignments.”

Am I expected to hold faculty office hours?

Faculty office hours should be observed in an electronic or virtual format.

Who can I contact in Human Resources with questions?

  • Tom Corcoran
    315-294-8557
    tcorcoran@cayuga-cc.edu
  • Chuck Romer
    315-294-8556
    cromer@cayuga-cc.edu
  • Denise Guzewicz
    315-294-8650
    denise.guzewicz@cayuga-cc.edu

What are some Employee Assistance Program (EAP) offered by Cayuga?

HelpPeople
http://www.helppeople-eap.org
315-470-7447
800-777-6110

For employees with College provided health insurance:
Excellus BCBS
https://www.excellusbcbs.com
https://news.excellusbcbs.com/coronavirus
1-800-499-1275 (TTY: 1-800-363-4658)

Excellus 24/7 Nurse Call Line for faculty or staff with CCC medical coverage:
Call 1-800-348-9786 (TDD/TTY 1-800-662-1220)
Pharmacist Inquiry: 1-800-922-1557

TELEMEDICINE USING MDLIVE
https://members.mdlive.com/excellus/landing_home

How to Register for MDLIVE Telemedicine

What if I’m caring for someone with COVID-19?

Employees who are well but who have a sick family member at home with COVID-19 should notify their supervisor and refer to self-quarantine guidance provided by the Centers for Disease Control and Prevention (CDC).

One of my employees called in sick and expressed concerns about having symptoms similar to COVID-19. How much can I ask them about their symptoms?

A manager cannot make medical inquiries or ask about symptoms but should encourage an employee to stay home, if ill, and to seek medical help, if necessary. The manager should also inform the employee about sick leave, and refer the employee to Human Resources for additional assistance.

How do I handle questions from other employees regarding a colleague who is sick?

​You should not engage in discussions or speculation about a specific employee. Privacy and confidentiality of the employee should be protected.

Should I cancel my on-campus event or meeting?

As both campuses are closed as of March 20, 2020, no events are being held on campus. Employees are encouraged to use teleconferencing options such as Zoom or conference calls to conduct meetings.

I meet with students frequently as part of my job responsibilities. What should I do if I encounter someone who is obviously sick?

For contagious illnesses, maintaining a reasonable distance from the person is a starting point. Do not shake hands or make other physical contact. Offer the individual a tissue and ask the person to cover their mouth and nose if they should need to cough or sneeze. Use a sanitary wipe after the person has left to wipe those areas of your work station that the person has touched. There may be situations in which a meeting can be rescheduled to a time when the person is feeling better, or the business can be conducted by phone or e-mail. Do not hesitate to offer this suggestion if it is appropriate.

I'm working from home. Can I come to campus?

The Cayuga campuses in Auburn and Fulton are restricted. If you need to access the campus, you must get the permission of your area Vice President and Director of Public Safety Doug Kinney beforehand.

If I am advised by my physician or public health authorities to self-quarantine and not to come to work, will I be paid, or must I use sick leave?

You should notify your supervisor and Human Resources about the advice received and utilize leave time. You may be required to submit medical documentation in accordance with normal leave policies.

Is COVID-19 a Family and Medical Leave Act (FMLA) qualifying condition, and will I be able to use FMLA leave?

FMLA leave may be available in relation to your illness or the illness of a qualifying family member. Contact Human Resources for FMLA assistance.

Should an employee who is out sick provide a health care provider’s note?

Supervisors should actively encourage sick employees to stay home, and in most circumstances, for occasional use of sick time, should not require employees to validate their illness. Contact Human Resources for assistance.

May an employee use sick leave/paid time off/extended sick time to care for an ill family member?

Contracts and employee handbooks vary. FMLA may apply. Contact Human Resources for assistance.

Does FMLA entitle an employee to take leave to avoid contracting COVID-19?

No. FMLA entitles employees to job-protected leave when they have a serious health condition or when they need leave to care for covered family members who have a serious health condition. Leave for the purpose of avoiding exposure to the COVID-19 is not protected under the FMLA. Contact Human Resource to discuss the specifics of your situation.

What if my employee is traveling overseas?

  • Check the CDC’s Traveler’s Health Notices for the latest guidance and recommendations for each country to which you will travel.
  • Ensure employees who become sick while traveling that they should notify their supervisor and promptly call a health care provider for advice if needed.
  • If outside the United States, sick employees should obtain medical care or contact a health care provider or overseas medical assistance company to assist them with finding an appropriate health care provider in that country.

Can employees be sent home if they appear to be ill?

Yes. To prevent potential exposure of others, an employee may be asked to go home if they are showing symptoms of COVID-19. The symptoms of COVID-19 are fever, cough, or shortness of breath. The decision to send an employee home who is exhibiting these symptoms is to be made on a case-by-case basis. Consult with your supervisor and Human Resources before sending an employee home.

May I choose to go home or not work? Is my supervisor required to approve my request for time off?

Yes, with supervisory approval, you may utilize leave time.

My child’s school or daycare is closed. I have no other child care arrangements. Can I bring them to work with me?

Decisions can be made on a case-by-case basis. If you need to be at home to care for others, talk to your supervisor about using your available paid time off benefits or making alternative work arrangements.

What is the status of federal or state programs that will provide paid leave for absences related to COVID-19?

The College is awaiting additional information on how these programs will operate.

HEALTH RESOURCE LINKS

Upstate University Hospital has a Central New York triage line for COVID-19 concerns at 315-464-3979.

The New York State Department of Health also has a hotline for calls related to COVID-19 at 1-888-364-3065.